Budget Group

Charge

The Budget Group is responsible for reviewing and recommending to the Dean for approval in the following areas:

  • hiring requests for Civil Service positions,
  • funding requests for civil service audit (pre or post audit)
  • funding requests for non–permanent hourly positions wages*
  • yearly budget requests for Preprofessional Graduate Assistant (PGA) positions
  • yearly budget requests for summer graduate hourly positions
  • yearly budget requests for non-permanent hourly wages (formerly known as the student budget)
  • One-off funding request for special or unique things such as:
    • Event Sponsorship
    • One-time event programing
    • Additional conference travel expenses

*Units that have available funding such as grant, endowment, or income dollars, do not have to submit requests.

Funds may be approved to individuals/units upon the Dean’s discretion outside of this review process.

Approximate timeline for yearly requests:

January P/GA proposals due first week; decisions due by end of month
Call for Wage Budget Request  – due by the end of February
February Budget Group – Fund Request reminder
Wage Budget Request – due by end of February
March Wage Budget Decisions due by early April
April
May
June Wrap up current FY
July New Fiscal year begins
August
September
October
November FY2X – Call for P/GA Requests out by Thanksgiving
– due early January
December FY2X – Reminder about P/GA Requests due early January
Rolling submission Civil Service Hiring Requests
Rolling submission Civil Service Audit Funding Requests
Rolling submission Hourly/Temporary position funding requests
Rolling submission Funding Requests 

Membership Details

Group Composition – the Dean, the AULs, the Executive Committee’s Vice Chair, a member of the Administrative Council (identified by that body) and the Assistant Dean of Business and Human Resources (serving as chair).

Meeting Details

Meeting Schedule – Monthly or as needed

FY 2025

July 17, 2024
August 20, 2024
September 18, 2024
October 16, 2024
November 20, 2024
December 18, 2024
January 15, 2025
February 19, 2025
March 19, 2025
April 16, 2025
May 29, 2025
June 25, 2025

Resources

  • Process for requesting positions
  1. Unit Head – complete the “New or Replacement Position Request Form“
  2. Submit the request form and a copy of the job description to the Chair of the Budget Group
  3. The Chair of the Budget Group will send an email confirmation and add the request to the next Budget Group agenda. (The list of meeting dates are found on the Budget Group website:  https://www.library.illinois.edu/committees/committees/budget-group/).
  4. After the Budget Group meeting, the Chair of the Budget Group will notify the submitter of the request about the status of their request.

Note – requests might be held for consideration at a later time.

 

  • Process for Requesting Job Audit
  1. Unit Head – complete the “Job Audit Request Form“
  2. Submit the request form and a copy of the original and updated job description to the Chair of the Budget Group
  3. The Chair of the Budget Group will send an email confirmation and add the request to the next Budget Group agenda. (The list of meeting dates are found on the Budget Group website:  https://www.library.illinois.edu/committees/committees/budget-group/).
  4. After the Budget Group meeting, the Chair of the Budget Group will notify the submitter of the request about the status of their request.