Thank you for exploring employment opportunities at the University of Illinois Library!
The Library values diversity of thought, perspective, experience, and people, and is actively committed to a culture of inclusion and respect. We are dedicated to the practices of social justice, diversity, and equality, and we strive to overcome historical and divisive biases in our society and embrace diverse points of view as assets to the fabric of our community. All positions will be called on to contribute to building this environment in the Library and throughout the campus community, and we encourage candidates who share these values to apply. The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit http://go.illinois.edu/EEO.
Acadmic Hourly
Academic Hourly Positions
Academic Hourly employees are appointed on a temporary or intermittent basis and are paid bi-weekly for only the hours actually worked. If more than 40 hours are worked in any given calendar week, the employee is due overtime pay. Academic Hourly employees should not be a registered graduate or undergraduate student at the University of Illinois, or be doing clerical work as part of their assigned duties. A bachelor’s degree or higher is required.
Current Openings
None
Academic Professional & Faculty
Academic Professional Positions
Academic Professionals are those members of the academic staff whose positions have been designated to meet specialized administrative, professional, or technical needs, and are exempted from the State Universities Civil Service System. These positions require a minimum of a bachelor degree.
Current Openings:
None
Faculty Positions
Faculty members teach, conduct research, and engage in public service projects. Tenured faculty members hold indefinite tenure in one or more campus units and hold the title “Associate Professor” or “Professor.” Tenure-track faculty members are seeking tenure and hold the title “Assistant Professor.”
Current Openings:
None
Civil Service
Civil Service employees work in numerous areas of employment, including administrative, administrative support, crafts & trades, education & student services, research, service operations, technical and off-campus.
Current Openings
None
How to Apply
Job postings: https://jobs.illinois.edu/
Current Employees apply here: https://illinois.csod.com/samldefault.aspx
External Applicants apply here: https://illinois.csod.com/ux/ats/careersite/1/home?c=illinois
Graduate Assistant
Graduate students may be appointed to a monthly-paid graduate assistantship. Once you have completed a graduate assistant (GA) application form, you may contact the position’s supervisor directly for position inquiries. First priority for graduate assistantships in the University Library is given to students enrolled in the School of Information Sciences. University Library Graduate Assistantships range from .25 (10 hours/week) to .50 (20 hours/week). Students must be appointed between 25% and 67% for 91 or more continuous days in order to qualify for a Tuition Waiver.
If the position that you have applied to is no longer posted, this means the unit is no longer accepting applications. See the Illinois Human Resources website for more information about Graduate Assistantship positions.
Current Openings
None
Graduate Hourly
Graduate students registered for any campus of the University of Illinois may be appointed as a Graduate Hourly, which pays on an hourly basis for temporary special projects. The student must be registered in the Graduate College for the semesters of the appointment. These appointments do not provide a tuition waiver. The University Library’s minimum wage is $15 an hour.
Open positions are posted below as Library HR becomes aware of them.
Current Openings
- Graduate Hourly – Circulation Desk Assistant – Central Access Services
- Graduate Hourly – Night and Weekend Supervisor – Ricker Library of Architecture and Art
- Graduate Hourly – Library Digital Humanities – Scholarly Communication and Publishing
- Graduate Hourly – Arabic Language Materials Receiving and Copy Cataloging Support – Acquisitions and Cataloging Services (ACS)
Visit the site regularly and apply directly to each job you’re interested in. Every posting includes specific application instructions.
We hire throughout the year, so keep checking for updates! Most hiring occurs during specific seasons.
Typical Library Hiring Cycles:
- Spring semester positions: Nov–Dec
- Summer & Fall positions: Mar–Apr
- Additional Fall positions: Jul–Aug
Library HR does not accept or retain resumes.
- How to Apply
- Available Undergraduate University Library positions are updated regularly in the “Current Openings” section above.
- If you are interested in applying to a position listed in the “Current Openings” section, please follow the instructions at the end of each posting.
- If you have questions about applying to a specific position listed above, please reach out to the contact listed in the applicable posting.
- You may contact University Library Unit Supervisors to express your interest in employment with their Unit.
- If you have general questions, you may email Library HR’s Hourly Employment Coordinator, Grace Flavin at: gflavin@illinois.edu.
- Available Undergraduate University Library positions are updated regularly in the “Current Openings” section above.
Once Offered a Position with the University Library
Obtaining your Social Security Number (SSN) is a time-sensitive process and should be completed within 30 days of Library HR issuing the Letter of Employment Verification.
Please review the Office of Student Financial Aid- Student Employment’s Guidelines & Policies regarding your Enrollment Requirements and Maximum Work Hours.
Please also review the Office of Student Financial Aid- Student Employment’s Rights & Responsibilities, including those you agree to adhere to when accepting employment.
Library Human Resources (HR) will contact you via e-mail to schedule a New Hire Appointment. Please review the steps below. These will also be outlined in the New Hire email. and if you do have any questions you may respond to the New Hire email, or reach out to Library HR’s Hourly Employment Coordinator, Grace Flavin at: gflavin@illinois.edu.
Hourly Employment New Hire Appointments-
The new hire process takes approximately 1 hour. Please be certain to allow this amount of time when scheduling your appointment.
In order to be added to the University payroll, if you are not already employed on campus, you will be required to document eligibility for employment as required by the Immigration Reform and Control Act of 1986 on, or before your first day of work, by completing an I-9 verification form. Please bring physical/original documents that verify both your identity and work eligibility.
This can include:
One document from List A; OR
One document from List B AND one document from List C
You may review the U.S. Department of Homeland Security website to view the Form I-9 Acceptable Documents.
International students may also find it helpful to reference the Combination Documents on the Department of Homeland Security website when determining the documents to bring to your Appointment.
Regardless of the document(s) you choose for the I-9, you must also bring documentation to verify your Social Security Number and your Full Name as it appears on your Social Security Card.
If you are an International Student and do not have a Social Security Card yet, Library HR may obtain a University Temporary Control Number (TCN) for you until you obtain one.
Federal tax regulations require us to request a Social Security Number (SSN) from every employee to whom compensation is paid. Employee SSNs are maintained and used by the University for payroll and benefits purposes and to verify employment history, and are reported to Federal and state agencies on forms required by law or for benefits purposes. The University will not disclose an employee’s SSN without the consent of the employee to anyone outside the University except as permitted or required by law or as required for benefit purposes. Failure to provide an SSN may result in the withdrawal of an offer of employment and/or the denial of benefits. The University of Illinois is working to minimize the use of SSNs within its business processes. To review the System SSN policy, please visit https://www.ssn.uillinois.edu/text_of_the_policy/
Bring your USA banking information (account number and routing number for your financial institution) to the appointment to set up your direct deposit and be prepared to complete your W-4.
The University of Illinois requires direct deposit for all pay transactions.
Part of your New Hire ‘paperwork’ will include claiming your withholding as well as setting up direct deposit for you to be paid.
University offices cannot give you tax advice or recommendations for how to complete your withholding certificates. Contact the Internal Revenue Service, Illinois Department of Revenue, your state website, or a tax professional for advice.
If you are an International Student, BEFORE your New Hire Appointment, please be sure you have:
Completed the International Student Check-In with the campus Office of International Student and Scholar Services (ISSS), if you did not already complete the Check-In when you arrived, to assist in confirming the conditions/circumstances that may apply to your status and employment eligibility.
Read through the New Student Checklist, specifically scrolling down to read and understand the portion regarding ‘Employment’
AFTER your successful New Hire Appointment, if you do not have a Social Security Number (SSN) yet, you will need to follow the steps outlined on the ISSS website to obtain one.
Library HR can provide you with a Letter of Employment Verification.
This will enable you to submit the SSN Document Request eform through iSTART obtain a letter of ISSS letter of Eligibility to apply for your Social Security Card.
Undergraduate Hourly
Undergraduate students registered for classes at the University of Illinois may be appointed as an Undergraduate Student Hourly, which pays on an hourly basis. See the Office of Student Financial Aid page for guidelines and policies. The University Library’s minimum wage is $15 an hour.
Open positions are posted below as Library HR becomes aware of them.
Current Openings
Visit the site regularly and apply directly to each job you’re interested in. Every posting includes specific application instructions.
We hire throughout the year, so keep checking for updates! Most hiring occurs during specific seasons.
Typical Library Hiring Cycles:
- Spring semester positions: Nov–Dec
- Summer & Fall positions: Mar–Apr
- Additional Fall positions: Jul–Aug
Library HR does not accept or retain resumes.
How to Apply
- Available Undergraduate University Library positions are updated regularly in the “Current Openings” section above.
- If you are interested in applying to a position listed in the “Current Openings” section, please follow the instructions at the end of each posting.
- If you have questions about applying to a specific position listed above, please reach out to the contact listed in the applicable posting.
- You may contact University Library Unit Supervisors to express your interest in employment with their Unit.
- If you have general questions, you may email Library HR’s Hourly Employment Coordinator, Grace Flavin at: gflavin@illinois.edu.
After Being Offered a Position with the University Library
Obtaining your Social Security Number (SSN) is a time-sensitive process and should be completed within 30 days of Library HR issuing the Letter of Employment Verification.
Please review the Office of Student Financial Aid- Student Employment’s Guidelines & Policies regarding your Enrollment Requirements and Maximum Work Hours.
Please also review the Office of Student Financial Aid- Student Employment’s Rights & Responsibilities, including those you agree to adhere to when accepting employment.
Library Human Resources (HR) will contact you via e-mail to schedule a New Hire Appointment. Please review the steps below. These will also be outlined in the New Hire email. and if you do have any questions you may respond to the New Hire email, or reach out to Library HR’s Hourly Employment Coordinator, Grace Flavin at: gflavin@illinois.edu.
Hourly Employment New Hire Appointments-
The new hire process takes approximately 1 hour. Please allow for plenty of time when scheduling your appointment.
In order to be added to the University payroll, if you are not already employed on campus, you will be required to document eligibility for employment as required by the Immigration Reform and Control Act of 1986 on, or before your first day of work, by completing an I-9 verification form. Please bring physical/original documents that verify both your identity and work eligibility.
This can include:
One document from List A; OR
One document from List B AND one document from List C
You may review the U.S. Department of Homeland Security website to view the Form I-9 Acceptable Documents.
International students may also find it helpful to reference the Combination Documents on the Department of Homeland Security website when determining the documents to bring to your Appointment.
Regardless of the document(s) you choose for the I-9, you must also bring documentation to verify your Social Security Number and your Full Name as it appears on your Social Security Card.
If you are an International Student and do not have a Social Security Card yet, Library HR may obtain a University Temporary Control Number (TCN) for you until you obtain one.
Federal tax regulations require us to request a Social Security Number (SSN) from every employee to whom compensation is paid. Employee SSNs are maintained and used by the University for payroll and benefits purposes and to verify employment history, and are reported to Federal and state agencies on forms required by law or for benefits purposes. The University will not disclose an employee’s SSN without the consent of the employee to anyone outside the University except as permitted or required by law or as required for benefit purposes. Failure to provide an SSN may result in the withdrawal of an offer of employment and/or the denial of benefits. The University of Illinois is working to minimize the use of SSNs within its business processes. To review the System SSN policy, please visit https://www.ssn.uillinois.edu/text_of_the_policy/
Bring your USA banking information (account number and routing number for your financial institution) to the appointment to set up your direct deposit and be prepared to complete your W-4.
The University of Illinois requires direct deposit for all pay transactions.
Part of your New Hire ‘paperwork’ will include claiming your withholding as well as setting up direct deposit for you to be paid.
University offices cannot give you tax advice or recommendations for how to complete your withholding certificates. Contact the Internal Revenue Service, Illinois Department of Revenue, your state website, or a tax professional for advice.
If you are an International Student, BEFORE your New Hire Appointment, please be sure you have:
Completed the International Student Check-In with the campus Office of International Student and Scholar Services (ISSS), if you did not already complete the Check-In when you arrived, to assist in confirming the conditions/circumstances that may apply to your status and employment eligibility.
Read through the New Student Checklist, specifically scrolling down to read and understand the portion regarding ‘Employment’
AFTER your successful New Hire Appointment, if you do not have a Social Security Number (SSN) yet, you will need to follow the steps outlined on the ISSS website to obtain one.
Library HR can provide you with a Letter of Employment Verification.
This will enable you to submit the SSN Document Request eform through iSTART obtain a letter of ISSS letter of Eligibility to apply for your Social Security Card.
Extra Help
Extra Help employees are appointed to fulfill casual or emergent needs within units. The amount of time for which services are needed is not usually predictable and payment for work performed is on an hourly basis. Extra Help employees should not be a registered graduate or undergraduate student at the University of Illinois.
Current Openings
None