Bylaws
Arts and Humanities
Division
Libraries
University of Illinois Library at Urbana-Champaign
(approved December 2001)
 Article 1. Name
These are Bylaws of the Faculty of the Arts and Humanities Division
of the Library of the University of Illinois at Urbana-Champaign.
Article II. Purpose and Superseding Authority
These bylaws are a supplement to the Bylaws of the Library of the
University of Illinois at Urbana-Champaign and are intended to provide
a framework for the effective and orderly conduct of the business of
the Arts and Humanities Division. In case of conflict, the Library
Bylaws and the University of Illinois Statutes will prevail.
Article III. Membership and Meetings
Section 1. the Faculty
A. The faculty of the Arts and Humanities Division shall consist of
all those persons in the following libraries who fulfill the
requirements of membership in the Library faculty as defined in
Article III, Section I, of the Library Bylaws: Architecture and Art,
Classics, English, History and Philosophy, Modern Languages and
Linguistics, Music.
B. They shall each have one vote and be eligible for membership on
Division committees. Persons appointed to acting positions in any
library in the Division shall have one vote.
Section 2. Meetings
A. Frequency: There shall be at least one meeting of the Divisional
faculty scheduled each month. If business warrants, they may be more
frequent or a monthly meeting may be cancelled by the Division
coordinator.
B. Coordinator: The coordinator of the Division or the
coordinator's designee shall preside at all Divisional meetings.
C. Agenda and Minutes: The coordinator is responsible for the
preparation and timely distribution of the agenda and the minutes of
meetings. Copies of minutes shall be distributed to all Divisional
faculty and to others as determined by the Divisional faculty.
D. Attendance: There should be at least one representative from
each library in the Division at all Divisional meetings. The
division's representative to the Library Staff Steering Committee may
attend as an ex-officio member. Representatives from other Divisions
or units of the library may attend at the invitation of the Divisional
faculty.
E. Special meetings: Special meetings of the Division may be called
at the request of four members of the faculty.
F. Quorum: A quorum shall consist of thirty percent of the eligible
Divisional faculty as of August 21 of each year, but must be at least
four persons.
Section 3. Responsibilities
The Divisional faculty shall serve as an advisory body to the
Divisional coordinator with regard to the administration of the
Division. It shall:
1) formulate policies and procedures for the orderly running of the
Division;
2) implement Library policies insofar as they affect the Division;
3) nominate representatives to Library committees;
4) develop plans for the improvement of collections, operations, and
services in Divisional libraries;
5) facilitate communication among Divisional libraries and with other
Divisions and units in the Library;
6) prepare the Divisional budget request
Article IV. Advisory Committee
Section 1. Membership
The Divisional advisory committee shall consist of the Divisional
coordinator and two Divisional faculty elected by secret mail ballot.
The term of office shall be two years; each year one faculty member
shall be elected.
Section 2. Meetings
The advisory Committee shall meet at the call of the Divisional
coordinator or a majority of the members of the advisory committee,
but there shall be at least one meeting during the fall semester and
one meeting during the spring semester.
Section 3. Responsibilities
The advisory committee shall:
1) conduct an evaluation of the Divisional coordinator at least
once every three years and, if necessary, recommend removal of the
Divisional coordinator before a term has expired;
2) advise on sabbatical requests from faculty in the Division;
3) Recommend external referees for Divisional faculty undergoing
promotion and tenure review;
4) serve as mediator in intradivisional grievances.
Article V. Grievances and Appeals
Section 1. Within a Division Library
Grievances concerning administrative matters within a Division
library should normally be directed to the head of the unit. If not
resolved, the grievance shall be brought to the attention of the
Divisional coordinator and/or Advisory Committee. The final level of
appeal is the University Librarian.
Section 2. Between libraries in a Division
Grievances concerning administrative matters between libraries
within the Division shall first be directed to the heads of the units
involved. If not resolved, the grievance shall be brought to the
attention of the Divisional coordinator. If still not resolved, the
grievance shall then be brought to the attention of the Divisional
advisory committee. The final level of appeal is the University
Librarian.
Article VI. Amendments to Bylaws
Amendments to the bylaws may be proposed by any member of the
Division, and are completed by ballot after due notice and discussion.
Procedures to be followed are the same as those in Article XI of the
Library Bylaws.
 
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