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Reproducing Map Library Materials

Map Library users have a number of options for reproducing materials.

Library users are welcome to bring in cameras. The Map Library requests that arrangements be made in advance if additional photography equipment, such as lights, will be brought in or if a large number of maps will be needed for photographing.

Scanning materials using a personally-owned laptop computer and small desktop scanner might also be a reproduction option. Please contact the Map Library well in advance of bringing equipment to the library.

The Map Library has a Canon CanoScann 8800F desktop scanner for patron use. Materials may be scanned and digitally saved free of charge. If you are planning on scanning in the Map Library, please bring a flash drive for saving your image files.

Additionally, some items may be taken out of the Map Library for photocopying. The closest self-serve photocopiers are located on the first floor near the Central Circulation Desk. The borrower must complete a photocopy loan card and leave either a valid UIUC ID or driver’s license at the Map Library’s circulation desk.

The Library’’s Digitization Services (415 Library, 217-244-2062) can also digitize items upon request. Their website has a service price guide, a reproduction request form, and additional contact information for the department. Turnaround time on requested services is usually 10 – 15 business days. Map Library staff will facilitate any scanning done through Digitization Services; requestors cannot initiate scanning of Map Library materials on their own.

Beginning with the fall 2022 semester, Library users who order scans from Digitization Services will need to have a UIUC Aeon account to enable billing. Aeon is a system designed to enable access to and reproduction of special collections materials. If a Library user already has established a UIUC Aeon account, a new account is not required. Library users without a UIUC Aeon account should visit or will be directed to the Special Collections User Account webpage to create an account.

Aerial Photograph Scanning Loans

Aerial photographs are non-circulating materials. However, the Map Library has a desktop flatbed scanner that patrons may use free of charge.

Library patrons with a current UIUC ID card may borrow up to fifty photographs for short time periods to scan in offices elsewhere on campus. For short-term campus scanning loans, blanket borrowing permission will not be granted and should not be assumed. Circulation paperwork must be completed and will include a complete inventory of all photographs being borrowed. Borrowers may not borrow more than a total of fifty photographs. Borrowed photographs should not leave the custody of the borrower; they should not be left with a third party for scanning or any other processing. Photographs borrowed through this mechanism must be returned prior to the Map Library’s close (usually 5:00p) on the day borrowed.

Late photographs will be assessed a per item fine of $2.00 per hour overdue. Additional charges will be assessed for lost or damaged photographs. Standard library charges will apply: $125.00 per lost or damaged item requiring replacement. Fines will be levied at the first infraction. At the second infraction fines will be levied and a warning of impending suspension of scanning loan privileges will be issued. A third infraction will result in both fines and the suspension of scanning loans.