Library Committee Handbook


RPC Committee

Charge and Membership

RPC Application Process

Policies for Award Approval

RPC Support and Services

Other Sources of Support

Recent and Past Awards

Outcomes of RPC Funding

RPC Research Brown Bags

Request Photocopy cards

Portable PC Loan


RPC Meeting Minutes

Policies for Award Approval

These policies will be used by the Research & Publications Committee when considering your application for research support.

Grant Periods and Award Money

Awards must be used within one year. If the entire grant is not used within a year the unused funds will revert to the RPC unless an extension request is received by the Chair before the end of the original grant period. Awards can not be made retroactively, for work already accomplished, or for expenses already incurred.

Funding Priorities

Awards are made on the basis of anticipated scholarly contribution of the proposed project. First preference is given to tenure-track permanent full-time faculty, followed by tenured faculty. Emeritus, visiting faculty, and post-doctral fellows are eligible to compete for funding in the spring semester, if funds permit. Academic professional and staff are not eligible for RPC grants.

Use Of Human Subjects

A proposal for research that involves human subjects must be reviewed by the UIUC Institutional Review Board (IRB).  Such projects include research that uses surveys, questionnaires, focus groups, interviews, etc.  While most projects will be exempt from a full review by the IRB, all projects involving human subjects will need to be sent to the IRB for that determination.  Please refer to the IRB website for more information such as deadlines, special considerations for survey research,  and for the IRB submission form.  Be sure to allow enough time for this mandatory review. 

Catergories Typically Funded by RPC Funds

Travel:

RPC supports travel costs directly related to research and publication. In determining the amount of awards for domestic and foreign travel, RPC attempts to follow the guidelines set forth in the Scholars' Travel Fund Policies.  RPC also funds travel to destinations less than 200 miles.

Photocopying:

Photocopy cards for research purposes are available to faculty in 300- and 500-copy amounts from the RPC Chair.  Requests for cards can be made by sending a simple email to the RPC Chair, with a very brief description or title of your research.  Only one card will be issued at a time but faculty may request up to $75 worth of cards / year.   Requests for more than 500 copies at a time, or for funds to  photocopy at other institutions, should be submitted to the Committee on a regular RPC Application Form.

Hiring Student Assistants:

Undergraduate students: Undergraduate student hourly help is recommended for filing, photocopying, typing, collating, mailing, and data entry.

Graduate students: Graduate students may be hired on an hourly basis.  Graduate student assistance is appropriate for handling research-oriented tasks, including foreign language translation, bibliographic searching, statistical analysis, and interviewing.  If you need a graduate assistantship, we suggest you draft a justification proposal and send it to the Library Budget Committee.

Suggestions for hiring graduate student assistants: The burden of finding a suitable assistant rests with the person receiving RPC funds. If requested, the Library Personnel Office will post the research assistant position with the appropriate office. The assistant chosen should report to the Library Personnel Office to complete employment forms.  If the student is already the recipient of and assistantship or fellowship, he or she may be restricted from other employment by the terms of the award.  Be certain that the student checks this with their college.

Salaries and wages: Please check with the Library Personnel Office to obtain the most recent minimum rates.
The following information is current as of December 2013:

Other Research Expenditures That Have Received Funding:

For other examples of research areas that have received funding in the past, review the lists of previous awards. Please contact the RPC Chair before requesting RPC funding for a publication subvention.

Items Not Normally Funded by the RPC

RPC does not normally provide research funds for the following:

Acknowledgement of RPC Funds

Any public presentation of the results of your work funded by the RPC, whether a conference paper, journal article, or book should acknowledge RPC support by use of the following statement:

The author wishes to acknowledge the Research and Publication Committee of the University of Illinois at Urbana-Champaign Library, which provided support for the completion of this research.

SUBMIT A REPORT FOLLOWING COMPLETION OF EXPENDITURE OF THE RPC FUNDS

The Committee requires that you submit a brief narrative report and an accounting of the funds expended one year after the grant is awarded.  If the project is completed early, with funds still remaining, please report this to the RPC Chair, so the encumbered funds can be returned to the RPC pool and awarded to someone else.  The Committee may ask you to offer the Library faculty a short presentation on your project.


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