Library Committee Handbook

Faculty Review Committee

Committee Charge  

Related Documents

Substitute Section III for Librarians

Section III of ‘Outline for Promotion Dossier,' to be substituted for Communications #9 Section III.


  1. Summary of Librarianship and Instruction.
    1. Descriptive Data: Librarianship.

      This section, in paragraph form, should summarize your primary responsibilities in Librarianship and briefly describe your most important accomplishments.  This section should complement the "Statement of Librarianship" by briefly describing your most significant contributions in Librarianship.  The following areas are given for guidance only.  You may construct your own categories as appropriate, e.g.  "User services" instead of reference, user education and faculty liaison.  It is expected that no more than three area will be addressed here.

      Collection development : includes materials selection, collection analysis and evaluation, collection policy statements,  replacement policies, weeding policies, acquisitions lists, development of vendor/publisher relationships, management of approval plans and blanket orders, management of serials, or other activities related to collection development.

      Preservation : includes selection and assessment of materials for preservation and replacement activities, disaster planning and security, managing preservation projects, application of preservation techniques to library materials, preservation training of staff, working with professional conservators and vendors to implement reformatting initiatives, or other activities related to preservation.

      Bibliographic control : imposing or deriving an organizational structure to provide access to information resources (in any format) for effective retrieval. Includes: original cataloging, cataloging with copy, online authority control, maintenance of circulation systems, preparation of in-house indexes or finding guides to materials.

      Reference service : assisting users in the discovery, access, and utilization of information resources. Includes performance of regularly scheduled reference service, provision of computer-based services, cooperative reference referral, preparation of guides and handouts.

      User education : creating and providing print or electronic user guides, maps, signs, tours; class presentations including participation in library-wide programs, preparation of exhibits highlighting collections or services, provision of aids for using the online catalog, and other teaching activities provided to students and faculty on campus, as well as other local and regional organizations.

      Faculty liaison : regular contact with faculty and staff, both within the library and through other campus departments.

      Systems activities : software development, implementation and monitoring of online systems (including online catalog, journal article databases, locally generated online databases, etc.), development and maintenance of local area and wide area networks and Web servers, liaison with programmers, statewide systems governance organizations, and other systems organizations on campus.

      Management activities :

      1. Personnel: hiring and supervision (staff, librarians, and graduate assistants), supervision of student workers or volunteers, job-related staff training, workshops or lectures presented to library faculty.
      2. Operations:  Strategic planning; statistical reporting; evaluation of service; unit promotional and development activities; faculty liaison;
      3. Budgetary: management of library materials budgets, coordination of acquisition funds, budgetary reports; management of library operational budgets, requests for grants and other funding, fiscal accountability, budgetary reports.
    2. Descriptive Data: Instruction.

      Provide information for undergraduate and graduate courses, both on and off campus, since last promotion. For each semester under review, provide a list of courses taught and the number of students enrolled in the course.

    3. Supervision of Graduate Student Research.

    4. Other Contributions to Instructional Programs.

      Significant instructional contributions of other sorts, e.g. through development of course materials used by other instructors, through professional training provided to Graduate Assistants, and through extensive independent study or informal interactions with students.

  2. Evaluation of Librarianship and Instruction.
    1. Student ICES Course Evaluation Questionnaires.

      If applicable.

    2. Candidate's Report and Self-Review of Activities in the Area of Librarianship.

      The candidate must provide a personal statement of their philosophy of librarianship, methods, strengths, problems, goals, and other material in a manner that will present colleagues with a context for interpreting other evaluative information.

    3. 3. Departmental Evaluation of Librarianship.

      A narrative statement evaluating the candidate's librarianship, including quotes or excerpts from the peer review committee report and reference letters.