Time Reporting for Non-Exempt Civil Service and Hourly Employees

Submission of timesheets for Civil Service Non-Exempt and hourly (students, Graduate Hourly, Non-Clerical Extra Help, and Academic Hourly) employees are generally due the Friday at the end of the pay period unless otherwise notified.  Please see the full calendar at https://www.obfs.uillinois.edu/payroll/schedules/

The following errors could cause a delay in payment:

  • Timesheet not submitted by the employee
  • Timesheet not approved by the supervisor
  • Inaccurately reported time
  • Timesheet submitted after the deadline

Instructions for time reporting:

Shift Differential:  is reported when employees in GROUP H classifications (Library Specialist series) are assigned to a shift by the University that requires a majority of the hours worked to occur after 5:00 p.m. and before 6:00 a.m., the employee(s) shall be paid, in addition to their basic straight time hourly rate, a differential of fifty cents (50¢) per hour for all hours worked on the shift

  • Timesheet entry as Premium Rate 50

Leave Reporting

Direct any questions on timesheet procedures and leave benefit procedures to Library Human Resources, libraryhr@library.illinois.edu