Jazzy Online Yellow Card Entry
JOYCE is an online portal maintained by Library Human Resources that created and supported by Library IT.
Please contact the Library HR Hourly Employment Coordinator, Grace Flavin (gflavin@illinois.edu) for questions regarding JOYCE or Hourly Employment.
Link to the JOYCE 2.0 System: https://joyce.library.illinois.edu/
JOYCE 2.0 Hourly Supervisor User’s Guide
GENERAL HOURLY HIRING PROCESS OVERVIEW
- Offer (verbal/written/over the phone)
- All Hourly Positions are intended to be in-person. If you have questions regarding this, please contact the Hourly Employment Coordinator.
- If they accept…
- Enter the request in JOYCE as a New Hire, found on the top right of the screen. If you have questions while entering the request, feel free to send the Hourly Employment Coordinator a Teams message if seeking live assistance. Here are a few quick tips:
- CFOP (if you have questions about CFOP’s please reach out to the Business Office)
- For Undergrad Requests, you do not need to attach a job description. It is encouraged to attach it within JOYCE when possible.
- For all other requests (Grad Hrly, Extra Help, Academic Hrly), a Job Description needs to be attached
- JOYCE Request are first Reviewed by the Business Office
- Once Approved, HR can begin processing
- We ask for at least ONE WEEK to complete all processing requests. We may need longer if it is a peak time.
- If the person you want to hire has previously been employed on campus, then it may take less time because they will not need to meet with HR.
- If not previously employed on campus, then they will meet with HR
- Regardless, you will need to WAIT for that individual to start until after you receive the approval email
- The JOYCE request is routed forward to Library IT for any processing they may need to complete.
- Once HR completes all necessary steps, you will receive an automatic email through JOYCE
- Please read through this email carefully and review the Notes and Effective Date for any updates made during processing
- Notes/effective date could indicate that the individual may be able to start earlier or later than effective date initially requested
- If the requested start date is approaching and you have not received this email, please review JOYCE and reach out to the Hourly Employment Coordinator if you have questions or to check-in. An employee is not eligible to start working until you receive the JOYCE approval email.
- Please read through this email carefully and review the Notes and Effective Date for any updates made during processing
- After reviewing the approval email, you may coordinate scheduling with employee, if you have not already done so
Updated 10/2026