You are responsible for the data (files, e-mail, databases, etc.) you create and manage. As such, you should follow good data protection practices. Here is a checklist of things you should do to protect your and the Library's data.

Save all work-related data to the network

 

You should act as if any data saved to your local disk or to your Desktop will be gone the next day, eaten by a virus, a power spike, or a system crash. For more information on saving to the network, please see the page How to save your data to the network page.

 

Log out at the end of each work day

 

The Library Systems office may have to reboot the file servers or other servers during the evening. If you have an application open that accesses data on one of these servers, there is a small chance that during a server reboot data could be lost, so be sure to log out of your machine at the end of every work day. More importantly, when Microsoft releases an important Windows patch, we will be forced to apply it to your machine overnight which will mean a reboot.

 

Leave your computer on

 

You can turn your monitor off, but never turn your computer off. Log-off, don't turn-off. We need to apply security patches overnight so it is important that you leave your machine on so it can be updated and rebooted.

 

Do NOT share your password

 

Each University employee has several accounts they are responsible for. Each employee is responsible for choosing a good password and not sharing that password with anyone else. This includes posting passwords on monitors, under keyboards, or in public view. See CITES guide on how to protect your passwords.

 

Read LIBNEWS

 

Although staff workstations will be updated and rebooted overnight without notice, the Systems office will announce other system updates, server reboots, and security alerts through the LIBNEWS list serve. If you are currently not receiving e-mail from LIBNEWS please arrange with our office to start.