• Continued narrowing of the focus of the collection continued, with the goal to house materials specific to the UGL’s collection policy http://www.library.illinois.edu/ugl/about/collection_policy/.
  • eBooks (for nonfiction) became the norm for collection development.
  • A subscription to an eAudio Book collection began, with the intent of eventually not collecting audio books on CD.
  • Conversations began about allowing the Literature and Languages Department to once again collect contemporary fiction (literature), with the UGL still collecting science fiction, genre fiction, graphic novels, etc.  They had previously done that but in 2011 had transferred that practice (and volumes) to the UGL.  Since then, the UGL has been a major collector of fiction.
  • The UGL began circulating bound periodicals.

By 2017, due to the intent that libraries not duplicate materials, as well as space needs, the UGL refined its collection mission to focus on resources that other subject libraries might not collect, and that undergraduates asked for, such as gaming resources, loanable technology, media (dvds, eaudio materials), fiction, science fiction, popular culture, study guide resources.  However, the UGL continued to purchase nonfiction resources necessary to support the curriculum, but as online purchases.


  • The UGL continued evaluating the books in the print collection to determine usage and if other material was available at other libraries on campus or online.  The goal was to keep only materials 2000 to date, unless they were unique or relevant to our collection mission.
  • The Library received 3000 DVDS from “That’s Rentertainment” and the UGL absorbed these into the collection

2014: The Reference collection on the upper level of the UGL was integrated into the regular circulating collection and made available for checkout.  This was possible because we were able to subscribe to online reference works and link them from our webpages.

2012 – 2013:

  • The UGL began a very extensive assessment of the collection.  The entire collection was converted from Dewey Decimal Call Number to Library of Congress call number.  During the process  duplicate volumes (here and at other libraries) were deaccessioned or transfered to the Oak Street Off Site Storage facility.  This allowed for several book stacks to be removed and more study tables instead.
  • For collection development, the practice was to “flip” all journals to the online format, if available and cancel the print version. Between 2013 and 2015 the UGL did an entire assessment of its collection and transferred many resources prior to 2000 to the Oak Street Storage facility, especially if these were duplicated in other libraries.
  • A push to begin ordering more online books began, although the UGL still provided print materials useful for students.
  • Funds were spent to acquire dvds of titles in the collection that were on VHS.  Those VHS tapes were then transferred to the Oak Street off site storage facility.  Laserdiscs not available in another format were duplicated (with restrictions) to DVD.

1999: The UGL completed a “Most” Massive Oak Street Transfer project to transfer over 1700 books that had not circulated in decades to the new “off site storage facility”.  Below are some images of the “staging” of books before sending them off.

row of books to transfer photo  book piles photo



books and chair photo

Photos on right also show orange furniture that was in use and blue chairs
before they were reupholstered.

1970-2010:  The UGL had been purchasing resources that would be needed for undergraduate core courses.  Many of these may have been duplicated in some of the subject libraries, but were convenient to students studying at the UGL.

1970s: The Library had about 80,000 volumes with an intended capacity of about 150,000 volumes.

Prior to 1970:

Via e-mail correspondence from Susan Hill (a clerk during construction and assistant librarian at the time:

“The Undergraduate library was in the space currently occupied by BEL.  There was lots of Money to buy books for the new space (Jan said he probably bought everything that was in print during 66-69) and the books as they arrived would not fit in the shelving space, so they were stashed everywhere, in basement space, closets, anywhere space could be found.  Gene spent at least a year planning how to move everything into the new space in call number order.  It all worked perfectly.  I don’t remember any real problem in finding material or any real need to rearrange books once they got in the new space.

We had an extensive browsing collection with fiction, general non-fiction and sf.  I remember one of my jobs was to see that everything on the New York Times and Time magazine best-seller lists was ordered and Jan used to see that books in current discussion in Time, Newsweek, Nation and other magazines of that sort were on the shelves.  There was money for this, and faculty would use the current collection.”  April 20, 2010.

Illinois card catalog history Shared by Geoffrey Ross, Collections and Services Specialist in the History, Philosophy and Newspaper Library at the University of Illinois in an email on November 26, 2012.