Inclusion of libraries unaffiliated with the University Library on the University Library web site

Policy addressing inclusion of libraries unaffiliated with the University Library on the University Library web site

Definitions:

University Library or Library: All references to the University Library or the word “Library” when capitalized indicates the official University of Illinois at Urbana-Champaign Library, its administrative and academic units, and all resources and services under the governance of the University Librarian and Dean of the Libraries.

library: All references to a “library” with a lower-case “l” refers to an academic entity consisting of resources, services, and/or staff available to the campus community but not administered under the direction of the University Librarian and Dean of the Libraries or governed by the policies of the University Library.

Purpose: The University of Illinois at Urbana-Champaign is home to a number of libraries not under the direction of the University Librarian and the Dean of the Libraries or governed by the policies of the University Libraries. The University Library sees numerous benefits to featuring information about the collections, services and tools provided by these campus libraries on its website. This policy establishes criteria for when and how resources managed by these other campus units will be integrated into the services provided via the University Library website. Therefore, the following criteria have been created to identify whether a non-Library library is eligible for inclusion in the Library directories of staff, units, and libraries.  Providing this information to Library users implies an agreement on the part of the Library that users can:

  1. Contact these staff, individually or collectively, for assistance or instruction with Library resources.
  2. Expect a level of familiarity with the services and expertise within Library units among service point faculty and staff (information desk and circulation desk staff).
  3. Assume governance of, and access to, collections and tools, under established Library-wide policies and mission.

Criteria for inclusion:

  1. The library must be officially affiliated with the University of Illinois at Urbana-Champaign. Physical proximity to the campus will not be considered in lieu of an official affiliation regardless of other criteria.
  2. The library must meet one of the following conditions:
    1. Actively maintain bibliographic records for its materials that are discoverable within the Library catalog, and accessible to Library users.
    2. Maintain a Memorandum of Understanding with the University Library.

Those libraries that do not meet the minimum requirements may be included in a secondary directory of other campus libraries.