Nominations, Elections, and Voting Procedures Committee

Charge

The Nominations, Elections and Voting Procedures Committee is responsible for the overall supervision and conduct of all nominations and elections for members of the Executive Committee, for members of elected standing committees, and for University Senators representing the Library.  Its duties include: establishing procedures for Library Faculty nominations and elections; determining which Library Faculty members are eligible and willing to serve as committee members; insuring that nominations and elections are conducted in accordance with established procedures; certifying election results; and certifying results of special balloting.

Membership Details

The Committee consists of three members elected at-large from the Faculty to serve for a three-year term.  The person with the longest tenure on the Committee shall serve as chair.

To generate an up to date list of current Library faculty voting members, you can use the Division of Management Information’s Campus Profile. On the Campus Profile home page, select Standard as the Profile Type in the top menu. Then select “University Library” from the “Select a Major Unit” drop-down menu (about 3/4 down the menu). In the resulting table, go to the “FTE Staff on All Funds” section, find the row “FTE TenSys Faculty-All$$” and click on the hyperlinked total units under the current year’s column. You should then see a list of Library faculty as of October 15th of that year.

Members

  • David Morris, Chair(Aug 2017 - Aug 2020)
  • Susanne Belovari(Aug 2018 - Aug 2021)
  • Courtney Becks(Aug 2019 - Aug 2022)

Additional Committee Information

Guidelines for the Use of Electronic Balloting

Updated February 2017

The following guidelines have been established by the Nominations, Elections and Voting Procedures (NEVP) Committee to ensure that all elections undertaken by the University Library are fair and impartial.

I. Serving on Elected Positions:

For each election to be conducted, NEVP will assemble a list of eligible candidates.  Faculty will be given an opportunity to remove themselves from the election before formal voting begins.  Faculty who do not wish to be elected to an office are responsible for removing themselves before the ballot is released.  Thereafter, all election results are binding.

II. Retention of voting records:

All election results and ballots are saved for one year.  The previous year’s elections results will be held until the next election for that particular committee is held.  It is the duty of the chair of the committee to dispose of ballots over one year old.

III. Election results:

Election winners will be announced by NEVP in a timely fashion.  Vote tallies will be released to any candidate requesting the results from the NEVP.

IV. Paper Voting:

  • All votes MUST be signed on the back of the envelope to be counted.  All ballots collected without signatures will not be counted.
  • Ballots received more than one day after the deadline will not be counted.
  • Ballots not conforming to the rules of the election (too many votes on one ballot, etc.) will be considered spoiled and will not be counted.
  • If a margin of two votes or less decides the winner of an election, an automatic recount of the votes will occur.

V. Electronic Voting:

If offered, electronic voting will be done through the University’s WebTools. The security of electronic balloting must be consistent and offer the equivalent degree of anonymity and accountability as traditional mail balloting.

  • Electronic balloting must be set up to use Bluestem authentication (or similar means of secure electronic access and authentication).
  • Electronic ballots must allow only one electronic submission (vote) per voter for each election.
  • Confidentiality of all votes must be ensured at all times. If the voting procedure links any identification with votes cast, this information must be discarded immediately. It must not be referenced during the tallying of votes nor saved with the election results.
  • All election ties must be resolved by a coin toss in the presence of an NEVP committee member.
  • All electronic results will be saved in the NEVP folder on the G: drive for one year from the election.

VI. Calendar and Limitations for Elections

October

Faculty Review Committee

  • Open only to tenured faculty members
  • Reminder sent to division coordinators to conduct election under procedures in division bylaws
  • Coordinators conduct election and inform NEVP of results by Nov. 1
  • NEVP notifies faculty and current chair of FRC of election results

November

Promotion and Tenure Advisory Committee Nominating Ballot

  • Open only to tenured faculty members
  • Current members of FRC may not serve on PTA
  • Ineligible after two consecutive terms
  • Tenure-track, tenured, and visiting faculty may vote
  • Number of candidates to nominate = number of vacant seats

Promotion and Tenure Advisory Committee Final Ballot

  • Final ballot must contain two times the number of open seats
  • Tenure-track, tenured, and visiting faculty may vote
  • Number of candidates to elect = number of vacant seats

January

Faculty Senate Nominating Ballot

  • Open to all tenure and tenure-track faculty but not deans
  • Ineligible after three consecutive terms
  • Tenure-track, tenured, and visiting faculty may vote
  • Number of candidates to nominate = number of vacant seats

February

Faculty Senate Final Ballot

  • Final ballot must contain at least two-times the number of open seats
  • Tenure-track, tenured, and visiting faculty may vote
  • Number of candidates to elect = number of vacant seats

March

Secretary of the Faculty

  • Open to all tenure and tenure-track faculty
  • Tenure-track, tenured, and visiting faculty may vote

At-Large Designee for the Faculty Agenda Committee

  • Open to all tenure and tenure-track faculty
  • Current members of the EC and the newly voted Secretary of the Faculty are ineligible
  • Tenure-track, tenured and visiting faculty may vote

April

Nominations, Elections and Voting Procedures Committee

  • Open to all tenure and tenure-track faculty
  • Tenure-track, tenured, and visiting faculty may vote

May

Executive Committee Nominating Ballot

  • Open to all tenure and tenure-track faculty
  • Ineligible after two consecutive terms
  • Tenure-track, tenured, and visiting faculty may vote
  • Number of candidates to nominate = number of vacant seats

Executive Committee Final Ballot

  • Final ballot must contain at least two-times the number of open seats
  • No more than two representatives from each division may serve on EC
  • Tenure-track, tenured, and visiting faculty may vote
  • Number of candidates to elect = number of vacant seats

June

Bylaws Committee

  • Open to all tenure and tenure-track faculty
  • Appointment is three years in staggered terms, with one new member elected annually
  • Tenure-track, tenured, and visiting faculty may vote

Grievance Committee

  • Open to tenured faculty only
  • The University Librarian, AULs and Staff Directors are ineligible
  • Tenure-track, tenured, and visiting faculty may vote

July

Library Committee of Academic Professionals (L-CAP)

  • Open to all Academic Professionals
  • All Academic Professionals may vote

Vacancies in Committees

Executive Committee

A vacancy for an unexpired term of six (6) months or more is filled by a ballot to the faculty following the guidelines above.  If the vacancy is for less than six months, the position will be filled at the discretion of the EC, which must call for a ballot if the position is to be filled.

Other elected committees

A vacancy for an unexpired term of six (6) months or more is filled by a ballot to the faculty following the guidelines for the committee, above.  If the vacancy is for less than six months, the position will be filled at the discretion of the EC, and appointed by the University Librarian.