September 29, 2022 Meeting of Library Staff Support Committee

Time and Location of Meeting

September 29, 2022

Agenda Details

Agenda

LSSC Meeting Agenda 09-29-22

  1. Approve Aug Minutes
  2. Liaison & Committee Reports
  • 11:30-12:00 Guest David Ward to Update on Teaching Learning and Academic Support Unit (TLAS)
  1. EC meeting (Karen and Dulcie attend)- deferred from 9/26/22 to 10/3/22 to Discuss LCIT proposal (final draft)
    1. LCIT Proposal Review and Discussion
    2. Regular meeting with LCAP chairs and LSSC chairs prior to EC meeting for Agenda setting- Thursday 2 weeks prior to meeting to give enough time for secretary to send out week prior to EC (next Scheduled for 10/13/22)
    3. Topic discussed as Possible Agenda items- LCIT, Civil Service Professionals, Inclusiveness in Governance Task force topics, Civil service Advancement
    4. Agenda item for 9/26/22 put forth: LCIT update and library wide communication of next steps.
    5. Next EC meetings with LSSC and LCP Scheduled: 10/3/22 (LCIT Proposal) 10/24/22 (reg scheduled)
      1. comments for 10/3/22 meeting:

1.- Q. what did the Prexy/legal council say about an EC+ option? Clarification on options and hangout for employees.

  1. Anything for 10/24/22 to consider?

 

  1. Staff Advisory Council

a.-Johna- update on Staff Advisory Council – update next meeting in October.

  1. Adding Liaison to Council/ Consulting regularly?
  2. Other questions/topics:
    1. Staff Concerns & Feedback
      1. 6/3: request for RAD self-defense program to be offered by the library

1.Update- Johna

  1. Next moves?
  2. 8/27: Have the union incorporate restrictions on policy changes effecting cs. ie, library hours or service desk changes.
    Have the union representation be more present and involved in the inclusive governance.
  1. Next Meeting Scheduled as Quarterly with Dean 10/27/22
    1. Topics?
  2. Scheduling-
    1. Brown Bag for Scholarship attendees- tentatively Oct 19 noon
    2. Drop in hour- afternoon Dec?
  • Budget confirmations for conferences- budget referred to as confirmed in fall meeting with Dean.
  1. Special Collections Building update
  2. COVID-19 updates
  3. Other Updates / Comments

Minutes Details

Attendees

Attendees for Sept 29, 2022 zoom meeting

Bill Arvola (Law)
Kristen Blankenship (CPS)
Julia Cross (Residential Hall Libraries)
Tony Hynes (Special Collections)
Karen Huck (Arts & Humanities)
Kim Hutcherson (Administration)
Jeffrey Loftiss (Physical Sciences)
Lucy Moynihan (Life Sciences)
Michelle Self-Ballard (CPS)
Dulcie Vermillion (Social Sciences)
Johna Von Behrens (Technical Services)

Minutes

Approve August Minutes:  Approved

Liaison Reports and Updates:

Administration:  Mary Laskowski sent a reminder about the eligibility of COVID-19 Paid Administrative Leave.  The email dated September 8 has instructions on how to apply.  Eligible employees may include faculty, civil service staff, as well as graduate assistants, extra help, graduate/academic hourly, and student employees.

Mary Laskowski also sent a reminder that the Libraries will be closed November 8 for election day holiday.  We started a new program called Cheers for Peers; you should have received the libnews email yesterday.  We received 5 so far.

Administrative Council:  follow up on last month’s discussion:

Tim Newman has taken in all feedback received regarding use of Library meeting rooms policy document and the use of Library Instructional Space policy document and updated the website accordingly. Further feedback was to put in a general statement about virtual meetings.  Also discussed updating the language to remove “during covid-19 pandemic” and add practice social distancing as best as possible and masking are optional to evacuation and tornado warnings.

Arts & Humanities:  Guests:  Dan Tracy and Mary Laskowski.  Discussion about new position for Digital Humanities; discussion about collection development, no longer general funds for inflation fluctuation.  Lot of information about buying habits, books.

Central Public Services:  Did not meet.

Scholarly Commons – still a lot going on, services going well.  Audio and video spaces will be open soon, more information coming soon.

Law:  Nothing to report.

Life Sciences:  Met, not too much to report.  There are 10,000 items in compact shelving that should circulate but haven’t due to alma issues.

Physical Sciences: Did not meet.  PSD/LSD meeting together mid-November.

Res Hall:  Banned Books week included Trivia night.  65 students came, would like to do this again. Check out the Fall calendar of events.  https://housing.illinois.edu/resources/residence-hall-libraries/events

Social Sciences:  Did not meet

Special Collections:  Some discussion of what new workflows and responsibilities might look like in combined building.  Upcoming tour of UGL space before it gets reconfigured.

Technical Services: Meeting in November.  Talk about using desk tracker in tech services.  Digital Services is using it.

Other Updates / Comments

Guest:  John Wilkin briefly addressed LCIT questions.

Guest David Ward to Update on Teaching Learning and Academic Support Unit (TLAS)

  • Reaching out to LSSC and LCP to provide what new unit is and what we do. https://www.library.illinois.edu/tlas/
    • Instruction – comp I is now being taught in TLAS. Savvy researcher workshops are now in TLAS). E-learning is new with Evie Cordell.  Also, Canvas replaced blackboard.  Instructional videos are being opened to everyone in the Libraries.
    • Consultation – targeted primarily to undergraduate students. Carissa Phillips has extended to GA’s.
    • Stacks reference collection
    • Student success outreach (health & wellness and academic) – TLAS with McKinley, and the counseling center on programs such as stress management for international students, mindful Mondays, healthy eating, flu shots.
    • Pilot speaking center – presentation workshops and consultations, language conversation series for students.
    • Writer workshops – located in 100B across from info desk, walk ins and scheduled appointments, workshops and events.
    • Info desk – help with building navigation, research support, access to printers.
    • Study rooms – orange room for larger groups (study tables, rooms, sound isolation, printing, scanning, events, 2 hour loanable tech (other loanable tech in 306)
  • Soft seating in Marshall Gallery. There is a Marshall Gallery Task Force to work on what is needed to make more patron friendly.
  • Building update –Wrapped up the phase of moving UGL to main. Room 106 upgraded (offering training soon for laptops there). Room 314 getting upgrade.  Added zoom teaching spaces Room 427 main, 505 ACES.  450a, b, c (c has two different work rooms).  Added individual workspaces.  https://www.library.illinois.edu/staff/conferencerooms/  These are open to all full time library employees.

Other Items:

  • EC meeting (Karen and Dulcie attend)- deferred from 9/26/22 to 10/3/22 to Discuss LCIT proposal (final draft)
  • Staff Advisory Council
  • Brown Bag for Scholarship attendees- Oct 19 noon

 

 

Next LSSC Zoom meeting:  October 27, 2022