September 23, 2013 Meeting of Executive Committee

1.        Approve Minutes from September 6
 
2.        Question Time
 
3.        Call for February Hiring Plan? – last year’s deadline was 11/2
 
4.        Innovation Fund Report
 
5.        Role of NSM Coordinator
 
6.        Potential Search Committees for AP Positions
 
7.        Campus Budget Oversight Committee Request for Nominations – deadline 10/25/13
 
8.        Job Descriptions

9/18/13 – Approved Research Data Services Programmer Position Description

Parking Lot:

• Discussion with Beth Sandore and Sarah Williams about trends that they see in the area of EResearch particularly in the Humanities
• Review Process for Law Library Faculty with new Law Librarian

John Wilkin, chair; Bill Mischo, vice-chair; John Wagstaff, secretary; Mary Laskowski, Nancy O’Brien, Carissa Phillips, Chris Prom, Jennifer Teper; Recording – Kim Matherly

1.        Approve Minutes from September 6
Minutes were approved with amendments by a motion from Nancy O’Brien, seconded by Jennifer Teper.
 
2.        Question Time
John will be meeting with Ed Feser, Dean of FAA, to discuss the MOU between the Library and FAA to transfer the Visual Resources Curator (VRC) to the Library. The agreement states that a VRC Advisory Committee be established and they will discuss members for the committee.

John had the first meeting with the University Librarian’s Student Advisory Council (ULSAC). The students were most interested in discoverability and usability. Their general sense is that the Library’s resources are vast, but hard to navigate. They are also interested in space allocated for students. John would like Bill Mischo to lead a discussion on discoverability at a future ULSAC meeting.

There was some discussion about John’s meeting with Provost Adesida and Barb Wilson later this week, in regards to making sure he had all the information he needs from the committee.

The committee discussed wording that could be used for job descriptions to strengthen the research component of particular positions.
 
3.        Call for February Hiring Plan? – last year’s deadline was 11/2
EC discussed the timetables for submitting hiring plans. There was also discussion about updating the form to submit for a position. A section regarding research and service will be added along with a few other tweaks.
An email with the deadline of November 8 for requests for positions for the February 2014 hiring plan will be sent out by Bill Mischo.

4.  Innovation Fund Report
There were funds left over from the Innovation Fund—Charlotte: Building a Web Harvesting Service—that the group would like to use to continue metadata and updates and tagging. EC approved the group to use the funds for the current fiscal year.
 
5.        Role of NSM Coordinator
EC will invite Sue Searing to a meeting to discuss this more thoroughly.
 
6.        Potential Search Committees for AP Positions
EC made suggestions that will be sent to Beth Woodard.
 
7.        Campus Budget Oversight Committee Request for Nominations – deadline 10/25/13
EC made a nomination that will be sent into the Provost’s office.
 
8.        Job Descriptions

EC discussed current job descriptions.

9/18/13 – Approved Research Data Services Programmer Position Description