September 21, 2009 Meeting of Administrative Council

1) Proposed policy on the assignment of cell phones, pda’s and internet connectivity (Beth)

2) Continuity of Service Planning (Scott)
3) Strategic Metrics Reporting for FY09 (Scott)

4) Library Support for Overseas Buying Trips (Tom)

Agenda not yet available.

Paula Kaufman, chair, Tina Chrzastowski, Tony Hynes, Mary Laskowski, Lisa Romero, Beth Sandore, Marek Sorka, Caroline Szylowicz, Tom Teper, Scott Walter, David Ward, Greg Youngen

1)   Proposed policy on the assignment of cell phones, PDA’s and internet connectivity (Beth) (Policy attached)

Beth distributed a document that discussed the Library Policy for providing cell phones, etc. This policy follows the UIUC policy.

2)   Continuity of Service Planning (Scott)

The committee discussed what would happen if the H1N1 flu strikes and we have an excess of staff and students out sick. What service points will we continue to staff? What is the best way to find out whose sick on each day and where help is needed? Will the Library determine what stage of shut-down we are in?

Stage 1 – Some people are sick, but we are still operating.

Stage 2 – Campus is open, but we have enough ill personnel that we cannot maintain 30+ service points.

Stage 3 – Campus is closed – what services can we offer remotely?

Scott Walter chairs the Flu Planning Committee. They will meet to discuss these issues and form a plan.
3)    Strategic Metrics Reporting for FY09 (Scott)

          In the campus strategic planning exercise in 2006, the Library set goals and metrics. The list needs to be updated. Scott is asking for input. Please send your ideas to Scott by September 25. The Library has to collect data and enter it into the campus Division of Management information (DMI). Then, the Library will need to establish targets for 2010-2011.

4)   Library Support for Overseas Buying Trips (Tom) (Policy attached)

The University Library provides support for the acquisition and processing of materials required to support the research and teaching mission of the University. Tom provided a policy that states the requirements for receiving these funds. The Library has approximately $7,000 funding each year. Tom encourages anyone interested to apply for the funds.

This policy was approved.