September 12, 2016 Meeting of Executive Committee

1.       2:30 – Cindy Ingold – ClimateQual next steps
2.       Approve minutes from September 6
3.       Question Time
4.       Agenda for AULs at 10/3 meeting
5.       Committee Appointment
6.       Revised Grants Policies
7.       Library Residency Program feedback and next steps
8.       Faculty Directory
9.       Innovation Fund Report
10.    Updated charge for a Committee
11.    Report of the Task Force to Investigate the Future of Reserve Services
12.    Procedures for interviewing interim head positions
13.    Innovation and seed funding application announcement?

1.       2:30 – Cindy Ingold – ClimateQual next steps
The implementation team has not met yet, but will be meeting September 13 and then monthly. Some initial feedback regarding the focus group summary is that all pertinent points from the focus groups may not have been adequately conveyed, but it will be the responsibility of the implementation team to do further investigation and make recommendations and/or implement changes.
 
2.       Minutes from September 6 meeting were approved with a motion by Nancy O’Brien, seconded by Lori Mestre.
 
3.       Question Time
Per the dean’s conversation with Provost Feser, there are no additional budget reductions currently planned.

As noted in the dean’s email from September 8, summer hourly allocations are drawn from cash reserves, so he is asking all units to be cognizant of how they spend their hourly wages and if possible underspend to allow funds to be used centrally in support of summer critical needs.

A personnel issue was discussed.

Reminder that the scheduled visit with Provost Feser is on October 25 at 11:00 in the Heritage Room at ACES.

4.       Agenda for AULs at 10/3 meeting
Agenda for the next combined EC/AUL meeting was discussed.
 
5.       Committee Appointment
A committee appointment issue and the need for staggered terms was discussed.
 
6.       Revised Grants Policies 
The revised ICR Distribution Policy is approved by EC, and will be posted as an EC policy.
The “Working Group on Library Grants Outreach and Training” proposal will be distributed for comment.
 
7.       Library Residency Program feedback and next steps
EC approves the formation of the implementation group.

8.       Faculty Directory
The current Faculty Directory will be replaced by new system currently in the works. Bill Mischo will work with Tom Habing to avoid replicating problems related to incorrect coding of positions.
 
9.       Innovation Fund Report
Additional funding request was approved.
 
10.    Updated charge for a Committee
EC discussed committee charges and opted to defer editing committee charges until the next committee appointment cycle.

11.    Report of the Task Force to Investigate the Future of Reserve Services
Deferred to another meeting.
 
12.    Procedures for interviewing interim head positions
Deferred to another meeting.
 
13.    Innovation and seed funding application announcement?

Deferred to another meeting.