October 7, 2019 Meeting of Executive Committee

EXECUTIVE COMMITTEE

AGENDA

October 7, 2019

1:30-3:00pm

428 Library

 

 

1. Approve minutes – September 23
2. Question Time
3. Agenda for AULs – 10/16
4. Position approval discussion: Media Commons AP replacement
5. Position approval discussion: IT SCARS Developer

 

EXECUTIVE COMMITTEE

MINUTES

October 7, 2019

1:30-3:00pm

428 Library

 

Present: Dean Wilkin, chair, David Ward, vice-chair; Paula Carns, Mara Thacker, Jennifer Teper, Bill Mischo, Bill Maher. Recording-Lucretia Williams

 

1. Approve minutes – Minutes from the September 23, 2019 EC meeting will be approved on October 28, 2019.

 

2. Question Time –

Dean Wilkin discussed: Dean Wilkin had his regular meeting with the Provost and discussed the program approval process. Wilkin brought to the provost’s attention a new program that will require additional library resources.  The Provost understands, and we’ll see whether this new program will require significant new resources or if we have the ability to absorb that.

 

Mary Case, the Dean of Libraries at UIC, and Dean Wilkin met to talk about storage needs. Mary Case has a need for storage and wondered if we had room at Oak St; currently we don’t. Dean Wilkin has expressed to EC that there may be an opportunity for a system-wide investment in storage, one that would be met by facilities in Central Illinois. We will explore a possibility of a system funded storage facility in Central Illinois with UIC and UIS.

 

The Big Ten Academic Alliance Library Directors asked Dean Wilkin to replace Wendy Lougee on the HathiTrust Board.

 

The minimum wage increase will start in January 2020 and is part of the budget. Units will receive additional funds to address the increase.

 

Dean Wilkin gave an update on the Collective Collection Project and Process. Some people did self-nominate and make good cases for themselves. There were only four spots across for all the institutions. Wilkin will share the announcement about appointees.

 

3. Agenda for AULs on 11/11: EC would like for the AULs to discuss:

• IT Positions Planning
• Building Update
• Research Document
• Update on Room 220

 

4. Media Commons AP replacement – Membership was suggested to serve on the Search Committee for the Media Commons AP replacement.

 

5. IT – Two Positions: IT submitted two Civil Service positions to EC for review. EC sent these to the Budget Group for approval, in accordance with how Civil Service positions are normally reviewed and approved.  In the past, IT positions have been classified as AP positions, and went through EC for review and approval.  EC had discussion about how to have input in the future, given the broad remit of most of these positions, and the reliance of Faculty and AP positions on Library IT services. Discussions will continue with Chris Prom on how to collaborate on future planning for IT positions in coordination with other staffing and strategic planning discussions in EC.