October 5, 2020 Meeting of Executive Committee

EXECUTIVE COMMITTEE

AGENDA

October 5, 2020

1:30-3:00pm

Zoom Meeting

 

1. Approve minutes – September 28, 2020
2. Question Time
3. Review search committee memberships for Student Success Librarian, ACS Metadata Librarian, and Library Assessment Specialist
4. Wellness Committee Revised Charge and Membership Size
5. Recommendations/questions about streamlining the search committee process
6. Questions and process for survey of APs/Civil Service; asking committees for suggested questions
7. UGL to Main Process

EXECUTIVE COMMITTEE

Minutes

October 5, 2020

1:30-3:00 pm

Zoom Conference Call

 

EC Attendees: John Wilkin (Chair); William Maher (Vice-Chair); Dan Tracy (Secretary); Mara Thacker, Mary Laskowski, David Ward, Kelli Trei, Jennifer Teper, and Peg Burnette. Lucretia Williams; Recording

 

 

1. Minutes – The September 14, 2020 EC meeting minutes were approved upon the motion by William Maher and second by Kelli Trei.

 

2. Question Time – Dean Wilkin updated EC on the Council of Deans meeting that he attended and there was continuing discussions about the volunteer retirement program.

 

3. PRC Request – EC appointed new PRC members. Lucretia will reach out to them via email and then inform EC of their responses.

 

4. Review search committee memberships for Student Success Librarian, ACS Metadata Librarian, and Library Assessment Specialist – EC appointed members to serve on the Student Success Librarian and Library Assessment Specialist Committees. Lucretia will reach out to those appointed members and then inform EC of their responses. Once confirmed Lucretia Williams will inform HR and scheduled the Kick-off meetings. The ACS Metadata Librarian will be addressed at a future meeting after Dean Wilkin speaks further about this position with Tom Teper and MJ Han.

 

5. UGL to Main Process – Dean Wilkin explained to EC that it is clear that campus support for the Main Library construction is strong although finances have unraveled. The state money for capital support is not coming through. The work on special collections in UGL will help us by teeing up the work in the Main Library; we’re going to have a more protracted period where we have undergraduate services in the Main Library before the rebuild. This probably should not be thought as the ‘Building Project’. This should be thought about as reconfiguration of services in the Main Library we have today, before and after the Special Collections Units. We are thinking about how we move that forward so that when the UGL services move out of the Undergraduate Library, we are moving in the direction of consolidated services in the Main Library.

 

David Ward discussed with EC the charge and how to frame this in a way to make sense with some strategic direction and impact as we move Undergraduate services in. There is also an aggressive timetable, there are some medium/hard deadlines (January 2022-April 2022) in conversations with Tim Newman of when the UGL needs to vacate the space so that the Special Collections Building work can start. We want to have a set of recommendations in place prior to summer with the idea that it may take longer than May. As plans go into fall, staff can be moved into new units/services and a lot ground work can be laid. There will be a steering committee but as with the Special Collections project  they are looking at a model with many sub-committees that will look at all the different areas of services that need to be considered. This is something that is going to affect everyone who is in the Main Library, so finding ways to be inclusive in the process will be important.

 

EC discussed possible membership, and David Ward will add make some suggested updates to the charge for clarity to the committee. Once David has the final version of the charge, he will send it to Lucretia Williams and the list of people to contact to join.

 

6. Recommendations/questions about streamlining the search committee process – Kelli Trei relayed questions about how we are communicating to all the different groups as it relates to streamlining the search committee process. EC clarified that the search committee manual should be shared with potential committee members when they are asked by Lucretia to join the search. Generally, EC will recommend members, Lucretia will ask them and inform EC and Aneitre of the result, and Lucretia will then schedule the kick-off meeting. Kelli will also work with Jake to make sure documentation is up to date and communicated appropriately.

 

7. Wellness Committee Revised Charge and Membership size – EC accepted the updated charge and will make the first call for members as part of the general spring call for committee interest.

 

8. Questions and process for survey of Aps/Civil Service; asking committees for suggested questions – EC discussed a proposed survey or assessment of everyone in the library about goals for meetings and ways to improve participation in governance in general by APs and Civil Service staff. After some discussion of what might need to happen to move forward, this topic was tabled for the next EC Agenda on 10/12/2020.