October 2, 2014 Meeting of Area Studies

Agenda not yet available.

IAS Staff Meeting

October 2, 2014

Present: Jan Adamczyk, Atoma Batoma, Kit Condill, Lisa Renee Kemplin, Urszula Lechtenberg, Joe Lenkart, Lynne Rudasill, Toshiko Ryu, Antonio Sotomayor, and Steve Witt

Announcements:

Awards & Accolades:

1. Steve commended all on a great Naming Exhibit.
2. Chocolate cake helped to celebrate the good news that 6 out of 7 Title VI grants were funded. Unfortunately the Middle East grant did not receive funding.

News:

1. The IAS Potluck is Thursday, October 9^th in RM 323c from 11:30-12:45. Please bring a dish to share.
2. The Library Office Notes omitted Russian from the title of the Russian, Eastern European, and Eurasian Studies Librarian opening. Hopefully the advertisement will be posted by November to take advantage of the timing of a Russian focused conference.
3. The new book shelf should only have books with LC numbers. Kit will look into the possibility of having the new books converted from Dewey to LC. Currently the titles are in English but there is room for discussion about bringing in other languages.
4. The Consultation Room could use some decor. The scheduling sheet is posted on the door. The door to this room does not close properly. Tickets have been sent in. Please remember to pull hard when closing the door.

Discussion:

1. Suggested possible speakers for future staff meetings include Karen Hogenboom on Data Planet, the new GIS Specialist, Heidi from Data Services, HPNL head, and Lisa Hinchliffe.

2. All are encouraged to read the Library Office Notes Newsletter for announcements.

3. There will be a separate meeting devoted to Title VI. The purpose of this meeting will be to compare notes on projects/activities to determine our engagement and coordinate any overlap. Most of the centers should also have monies for collections. Will need to set up proper channels for expenditures. May need to bring in someone from the Business Office. There are often new Directors of the centers and not everyone is aware that the systems of Voyager and Banner do no communicate.

4. IAS is transitioning acquisition and cataloging work to those library departments. Toshiko, who works with Japanese materials, is now training in acquisitions. She will still have some hours in IAS. IAS will be responsible for payment in the other departments. Supervision will be shared among the departments. The plan is to also move Chinese and Korean acquisitions and cataloging work downstairs.

5. A new proposed Desk Tracker form was demonstrated. The new form allows for more specific information about reference transactions.

Reports:

1. Reference User Services has not met since our last staff meeting. Suggested guidelines for LIbGuides will be circulated in the near future.
2. The new IAS website has not yet launched. Sarah and Helen will be meeting to finalize before the site goes live.
3. iTEC met yesterday and discussed funding for the Chai Wai series. We were granted funding by the Dean in conjunction with donations from sponsors. Discussed measuring effectiveness of series through surveys and head counts. Discussed finding a way to track IAS outreach activities which also led to a discussion of the need to create a statement that defines what counts as outreach. Explored possible swag to hand out at IAS events such as pencils and mugs. Will also pursue creating a brochure for IAS possibly through a marketing grant. Looking at International Week to host an IAS cultural event such as Brazilian music.

Other:

1. Antonio participated in the Carli Consortium Cataloging Pilot Program. He has not yet received any feedback on the work submitted.