October 19, 2009 Meeting of Administrative Council

1) AP Investigation Time Guideline (Sandore, Shreeves, Weible)

2) Flu Planning Update (Walter)
3) Serial Deduplication Proposal (Teper)

4) Network Printer Problems (Romero)

Paula Kaufman, chair, Tina Chrzastowski, Tony Hynes, Mary Laskowski, Lisa Romero, Beth Sandore, Scott Schwartz, Marek Sroka, Caroline Szylowicz, Scott Walter, David Ward, Greg Youngen; visitors – Sarah Shreeves, John Weible; recording – Kim Matherly

1)   AP Investigation Time Guideline (Sandore, Shreeves, Weible)

The “Guideline for Investigation Time” draft was discussed. This guideline is to help APs have more structured opportunities to work on projects that have some future potential for the Library. Some APs have been taking advantage of some of these opportunities in a less official manner. To make this more available to all APs, it was determined that an official document outlining the guidelines should be created.

This document is not meant to address the lack of advancement opportunities in the AP line. That issue is being addressed at the campus level.

It was determined that we would start with guidelines and then review the document in the future and decide if it needs to be made a policy. It was also felt that these activities should be closely monitored and there should be a statement in the contracts for any new hires.

This document will be forwarded to EC for discussion.

2)   Flu Planning Update (Walter)

Scott’s group is putting together a document that outlines the different stages of responses to different crisis levels. He will be sending out the document by the end of the week. In the document are questions he needs Division Coordinators to respond to. Once the document has been sent out, please answer the questions and send back to Scott.

Some suggestions included having a printed emergency contact list at home and establishing a “second-in-command” in case the Division Coordinator becomes incapacitated.

3)   Serial Deduplication Proposal

CDC has already met and discussed the proposal to withdraw about 40,000 duplicate serial volumes.

In removing multiple copies, it was determined that a list should be checked for valuable copies that might be sold. We will also want to make sure we have a full copy of serial runs we decide to keep. The remaining copy could only be checked out for a very short amount of time, i.e., two hours. We may also decide not to keep any paper copies when they are electronically housed in reputable places and deemed to not have enduring artifactual value.

Division Coordinators are asked to discuss this document with their Divisions and send Tom Teper any feed back. 

4)   Network Printer Problems (Romero)

Some units are having trouble with LibPrint. UGL has some troubleshooting guidelines that David Ward will send to Beth Sandore to be posted on the IT Helpdesk website. If these don’t help, please send an OTRS describing your problem. You might also want to call the HelpDesk, which often has the answer.