October 12, 2015 Meeting of Executive Committee

1.   1:30-2-Specialized Faculty Forum – JoAnn Jacoby
2.   Approve minutes from September 28
3.   Question time
4.   Replacement members on the Promotion and Tenure Advisory Committee
5.   Job description
6.   CAPT charge
7.   Budget planning for next year
8.   Charge a task force to investigate the future of reserve services
9.   Prom innovative fund report
10. Updated job description and title change

John Wilkin, chair; Kirstin Dougan, vice-chair; Mary Laskowski, secretary; Nancy O’Brien, Sarah Williams, Lori Mestre, Lynne Rudasill; Visitor – JoAnn Jacoby

1.   1:30-2-Specialized Faculty Forum – JoAnn Jacoby
 
JoAnn Jacoby attended to update EC following the most recent forum. The Specialized Faculty Task Force website has the most current documents and notes. The next step in the process is to send out the survey, which will open on Thursday, October 15^th and close Thursday, October 22^nd. A few minor edits to the survey were made, and the importance of distinguishing quantitative and qualitative differences between tenure-system faculty and clinical faculty was discussed. Criteria for eligibility for consideration for conversion may be dependent on campus HR in conjunction with internal considerations. Adjunct faculty, affiliated faculty, and emeritus faculty were not included in the survey list. The survey will be sent specifically by netid to the faculty group and the AP list that the task force has reviewed. 
 
2.   Approve minutes from September 28
 
Minutes were approved with minor changes by a motion from Sarah Williams, seconded by Nancy O’Brien.
 
3.   Question time
 
John and the cabinet are beginning the process of looking at the budget for the next fiscal year, and there will be multiple opportunities for EC involvement in the process.
 
John reported on recent meetings of the Council of Deans. There is an increasing emphasis on allowing units to maintain greater control of their own budget dependent on informed, balanced spending. There is a new off-cycle campus committee for review of tenure cases. 
 
John attended the ARL membership meeting last week, which included the culmination of the strategic thinking and design process. The work included prioritization of five key elements across ARL libraries, with the highest prioritization given to research data management. Second priority was to steward and discover born digital archival materials. Third priority was developing communities of practice. Fourth was fostering a sustainable, global, scholarly publishing system. Last was supporting new forms of digital scholarship. 
 
John’s endowment as the Juanita J. and Robert E. Simpson Dean of Libraries has been activated with the recent death of Juanita J. Simpson. John will investigate potential uses of that funding, which cannot be used for salary or permanent commitments. 
 
EC would like to see balance sheets with current commitments and expenditures as part of the budget process, and would like further clarification of the role of the Budget Group versus the role of the cabinet in budget planning.
 
Several items from previous meetings were clarified for members who had been unable to attend.
 
4.   Replacement members on the Promotion and Tenure Advisory Committee
 
EC is working with Chris Prom, current chair of PTAC, to appoint two replacement members to the committee short-term.
 
5.   Job description
 
An AP job description was discussed. John will be working with the appropriate people to clarify the AP status and add language regarding investigation time. 
 
6.   CAPT charge 
 
The CAPT document, developed by Tom Habing and Tom Teper, was briefly introduced. EC will discuss more in depth at a later date. Initial comments included a suggestion to align this work as closely as possible to operational responsibility and improve accountability for clear communication. 
 
7.   Budget planning for next year
 
Deferred to another meeting
 
8.   Charge a task force to investigate the future of reserve services
Deferred to another meeting
 
9.   Prom innovative fund report
 

Deferred to another meeting

10.Updated job description and title change for a faculty member

Deferred to another meeting