November 9, 2015 Meeting of Executive Committee

1.   1:30-2:00 – Beth, Aaron McCollough – Copyright Librarian position
2.   2-2:30-AULs
a.   Unit Head Review
b.   Budget reduction and implementation-their plans. 
c.    New things on hiring update (if any since last email)– Tom
d.   Discussion of possibly using the New Service Model framework for the UIUC/UIC Medical Library initiative
3.   Approve minutes from November 2
4.   Question Time
5.   Establish Promotion Process for APs
6.   Residency programs
7.   Divisional Structure-look at bylaws

1.   1:30-2:00 – Beth, Aaron McCollough – Copyright Librarian position
EC discussed with Beth and Aaron the upcoming Copyright Librarian position and the Library’s needs. General consensus is that the position should focus on programmatic needs (within the Library and the campus community), outreach to the campus community for copyright education, and shaping Library policy (working with various stakeholders). Beth and Aaron have derived a job description from other successful models for copyright librarians, and after suggesting minor edits and additions to the job description EC has recommended that the revised job description move to the committee, which was also approved.
 
2.   2-2:30-AULs

1. a.   Unit Head Review

EC and the AULs discussed a revised version of the “Unit Heads and Associate University Librarians: Appointments, Evaluation and Administrative Component of Salary” policy. EC adopted the revised version, approved with a motion by Lynne Rudasill, seconded by Mary Laskowski.
 
b.   Budget reduction and implementation-their plans. 
John sent out an email kicking off the budget planning process last week. AUL’s will be beginning discussions with unit heads and many others as soon as this week. Some conversations will best be held with individual departments, some will be more effective as collaborative discussions. Some budget figures are still pending from the Library Business Office. The discussions/plans from last year will be used as a starting point for identifying areas of opportunity. All areas will need to investigate how to work more effectively across units.

c.   New things on hiring update (if any since last email)– Tom
Two possible spousal hires were discussed.
 
d.   Discussion of possibly using the New Service Model framework for the UIUC/UIC Medical Library initiative
First piece of budget implications due in January 2016, though a much longer process is envisioned for the group after the initial budget is submitted. Pieces of the New Service Model framework may be helpful for gathering input from campus researchers and library colleagues, as well as building a community of practice within the Library and the broader campus community. The Medical Library initiative will become part of our service model, and we need to anticipate accreditation issues and new services, not just transitioning existing services from the health sciences.
 
3.   Approve minutes from November 2
Approved with changes by a motion from Nancy O’Brien, seconded by Kirstin Dougan.
 
4.   Question Time
The LON memo regarding specialized faculty and the promotional path for APs was missed by some, John will send out a subsequent note on libfac-l.
 
5.   Establish Promotion Process for APs
Deferred
 
6.   Residency programs
Deferred to another meeting – the goal of the upcoming discussion is to address ways to signal more broadly the intentionally short duration of some select Visiting positions in the Library and coordinate calls for interest.
 
7.   Divisional Structure-look at bylaws

Deferred to another meeting