November 7, 2016 Meeting of Executive Committee

1.   1-1:30-Bill Maher as chair of Bylaws Committee – Zero percent appointments
2.   2:30-3-Beth Namachchivaya – Final report, Task Force on Academic Professional Promotional Paths
3.   Approve minutes from October 24
4.   Question Time
5.   PRC replacements for sabbatical
6.   Agenda for AULs at 11/14 meeting
7.   Title change for a faculty member
8.   ClimateQUAL/focus groups/committee feedback
9.   5 year unit head review for a faculty member

John Wilkin, chair; Nancy O’Brien, vice-chair; Mary Laskowski, secretary; MJ Han, Lori Mestre, Bill Mischo, Ellen Swain; Visitor-Bill Maher, Beth Namachchivaya; Recording-Kim Matherly

1.   1-1:30-Bill Maher as chair of Bylaws Committee – Zero percent appointments
EC spoke with Bill regarding zero percent appointments. Zero percent appointments are covered in Provost’s Communication 3.

The Bylaws Committee outlined two options for a faculty member to hold a zero percent appointment in the Library. The Bylaws Committee will bring these options to a Faculty meeting to eventually be voted on.

2.   2:30-3-Beth Namachchivaya – Final report, Task Force on Academic Professional Promotional Paths
John stated that this is an outstanding report. EC discussed the membership of an Implementation Team to work on the recommendations in the report. There is a flowchart in the report that needs to be updated. Once the flowchart has been updated, the report will be posted to the EC website.

John will meet with LCAP before determining the membership of the Implementation Team. Once he has talked to LCAP, EC will look at and finalize the membership.

3.   Approve minutes from October 24 
Approved with changes by a motion from Nancy O’Brien, seconded by Lori Mestre.

4.   Question Time
A committee membership issue was discussed.

John attended the CARLI board meeting on Friday, November 4. The CARLI budget continues to face pressures and we need to recognize the value we receive from CARLI operations and services.

At the Faculty meeting, emeritus faculty benefits were presented. There was no conclusion. EC would like Nancy to summarize the feedback and bring that back to EC for discussion.

5.   PRC replacements for sabbatical 
A faculty member will be asked to serve.

6.   Agenda for AULs at 11/14 meeting
Focus on comprehensive consolidated document in preparation for the retreat.
Draft of document for the Chancellor’s visit.

7.   Title change for a faculty member
This title change was approved by a motion from Nancy O’Brien, seconded by Mary Laskowski.

8.   ClimateQUAL/focus groups/committee feedback
John and Cindy Ingold have been reviewing materials that came from the focus groups as part of the follow-on to ClimateQUAl. EC and Library Administration are supportive and responsive to the ideas that come out of the focus group. One item that came up was archiving items from Libnews and making them searchable. Cindy will talk to Tom Habing to find out what’s possible.

Another issue was regarding committees. Some were not sure which committees had elected members and which committees included Civil Service. There is a table linked from the committee page with that information, but it needs to be more visible. (www.library.illinois.edu/committee) This table will be moved to a more prominent location. John will also talk to the Intranet Committee asking them to work with the pages regarding committees to make them more accessible to staff.

A third item was regarding communication from committees and that not all chairs are equally well-prepared to lead committees. EC acknowledged that there is a need for more guidance. EC will ask Cindy Ingold and Beth Woodard to look at strategies and recommend tips for running meetings.

And there was a question as to why an AUL was a part of some committees, but not every committee had an AUL as a member. EC considers each committee appointment on its own merit in regards to AULs and other members.

9.     5 year unit head review for a faculty member

EC nominated a committee.

 

 

10/28/2016 – Approved extension for Marketing and Communications Strategy Report, now due December 15.

 

11/4/2016 – Approved position description for Reference Services and Instruction Librarian.

 

11/4/2016 – Approved revised job announcement for Scholarly Communications and Publishing search.