November 22, 2021 Meeting of Executive Committee

EXECUTIVE COMMITTEE

AGENDA

November 22, 2021

1:30-3:00pm

Zoom Meeting

 

 

 

1. Approve minutes – November 8, 2021
2. Question Time
3. 5-year Review Committee Selection
   
4. The timetable and process for the annual review of Directors and AULs
5. Classics Librarian Position 
6. 2-2:30 Co-chairs/Chairs of LSSC and LCAP
7. 2:30 – Victor Jones and Susan Breakenridge
   
8. Innovation Funding
   
9. Final Strategic Funding Report
   

 

EXECUTIVE COMMITTEE

Minutes

November 22, 2021

1:30-3:00pm

Zoom Meeting

 

EC Attendees: John Wilkin (Chair); Kelli Trei, Chris Wiley, William Maher, Joe Lenkart, Mary Laskowski, and Peg Burnette. Lucretia Williams, Recording.

Excused Absence: Dan Tracy (Secretary) and Mara Thacker (Vice-Chair).

 

Invited Attendees: Rachel Johns, John Laskowski, Susan Braxton, Victor Jones, and Susan Breakenridge.

 

Meeting Documents: Recommendations to EC related to Recruitment/Hiring/Onboarding

 

1. Minutes – The November 8, 2021 EC meeting minutes were approved with minor edits upon the motion by Bill Maher and second by Kelli Trei.

 

2. Question Time – The Dean updated EC on the following:

• Dean Wilkin thanked everybody who participated in the public forum that we had on the Archives and Special Collections Building with presentations from Ratio and Shepley Bulfinch and on the move of undergraduate library services to other buildings. The feedback has been very positive.
• Dean Wilkin had several meetings on the funding of the project with the interim director of F&S and with Vicky Gress, the Interim Vice-Provost for Budget and with Provost Cangellaris. Everything is converging very nicely.
• There is no word yet on the FY23 budget process, but all units will be asked to model reductions. This is less likely in the coming year than it has been in past years. But the Provost Office believes it’s good fiscal practice. We will be asked to include requests for new academic positions in line with the growth that the campus has seen in enrollment and regarding the request to the state to increase our funding.
• We have successfully negotiated a bridge agreement with Wiley for the coming year. Meanwhile, we are working on a long-term agreement, and though the terms of that agreement are still a little bit in flux.

 

3. 5-Year Review Committee Selection – Tabled for future EC Agenda.

 

4. The timetable and process for the annual review of Directors and AULs – Tabled for the next EC Agenda.

 

5. Classics Librarian Position – EC reviewed the current revisions of the Classics Librarian Position Description and approved it. Kelli Trei will report back to the committee to proceed with the search.

 

Added EC Agenda Topic: Head, Grainger Engineering Librarian. EC reviewed the updated position description and made some suggestions to the language for clarity. Dean Wilkin suggested that he meet with Kelli Trei and Susan Breckenridge to discuss the appropriate language as it relates to salary ranges or bottom ends.

 

6. 2:00-2:30 Co-Chairs/Chairs of LSSC/LCAP – Dean Wilkin welcomed Susan Braxton to EC.

• LCAP – John Laskowski updated EC on the Inclusion and Governance process. The task force is going through all the information it received from the focus groups and surveys, and members have gone through the information from other libraries and conversations with folks on campus. They have come up with a couple of possible models and will be sending out a survey a week from today outlining those models as well as a few points that have been gathered from all the feedback. There will also be focus groups to provide feedback in a different format.

 

LCAP just conducted its first elections independently of NEVP. This election expanded both the eligibility to serve and to vote, specifically to people who are in former AP positions now converted to the new Civil Service Professional classification.

 

• LSSC – LSSC has a new seat and has expanded its membership. Social Sciences now has a seat on LSSC.

 

EC, LSSC, and LCAP discussed the Library Executive Committee being subject to the Open Meetings Act and approaching issues from an inclusive governance framework.

 

 

7. 2:30 – Victor Jones and Susan Breakenridge – Diversity & Recruitment and Residency Program –

• Susan Breakenridge updated EC on recommendations for recruitment and hiring created by a small group she assembled to address relevant recommendations from the Task Force for Research Support Final Report. Three of the topics in the document include: enhancing recruitment, enhancing interview processes, and strengthening onboarding.
• Victor Jones proposed a Diversity Residency Advisory Committee, that will be charged with implementing and providing guidance of a new residency program, including but not limited to establishing goals and objectives for the residents. Monitoring the timeline for the residency and evaluating programs will ensure that the objectives and outcomes are reached. The group will develop a process to hire three early career librarians (zero-to-three years since degree completion) who identify as black, indigenous, and persons of color to three-year appointments starting in fall 22. While the residents will be hired for term appointments, there may be potential for them to be hired for tenure track positions based on fit and need of the organization.

 

8. Innovation Funding – Tabled for a future EC Agenda.

 

9. Final Strategic Funding Report – Tabled for a future EC Agenda.

Meeting adjourned at 3PM.