November 18, 2014 Meeting of Executive Committee

Time and Location of Meeting

November 18, 20141:30 pm - 3:00 pm 428 Main Library

Agenda Details


1.                  1:30-2:30 AULs
a.      NSM Update – Sue
b.      Search Update – Tom
c.       Integrating and Supporting Digital Production 
d.      RRSS restructuring/ Research Program
2.                  Approve Minutes from November 3
3.                  Question Time



11/13/14 – Approved Acquisitions Operation Specialist position description

11/13/14 – Approved Archival Operations and Reference Specialist position description

Minutes Details


John Wilkin (Chair), Kirstin Dougan (Vice-Chair), JoAnn Jacoby (Secretary), Tim Cole, Lori Mestre, Bill Mischo, Jennifer Teper, Sarah Williams

Guests: Sue Searing, Tom Teper, Beth Namachchivaya


1.    1:30-2:30 AULs:

a.      NSM update (Sue) 

Just finished search for the IHLC Visiting Archival Operations and Reference Specialist position; shelving going in.


b.     Search Updates (Tom)

Searches going well, 2 offers out.


c.      Hiring plan. 

EC will discuss position requests on Dec 10. We will probably only have resources to cover a third of the position requests.


d.     Integrating and Supporting Digital Production

As comments received thus far indicate, it will be important to make sure points of contact and good communication with people involved in digitization outside the unit (e.g., Visual Resources Coordinator, Archives).  Digitization and selection for digitization takes place throughout the Library.  Somewhat outside the scope of this report, need to create a digitization strategy.  What is our focus and strategy more broadly?  This person has responsibility for this, should work closely with CDC on this.  Need to have a more coordinated enterprise to begin to grapple with these issues.

Concerns: 1) Don’t have the resources to make all staff permanent, so we will need to move forward with one-time funding; 2) Building internal capacity can create its own momentum and is not sustainable, we need to outsource when appropriate and we don’t want to fund not-rare special collections locally; 3) The faculty position may need to be re-worked to make a clear case for faculty.

Discussion, for moving forward with the Interim plan, will continue.


e.      RRSS Restructuring / Research Program

The RRSS Restructuring Plan has developed as faculty positions opened and the strategic leadership document was created. Major points include establishing the Scholarly Commons as an independent unit, creating a Reference Management Team, and renaming RRSS to Research and Information Services (RIS).  Discussion about the existing Main/UGL Reference Hub Management Team.  Discussion about having subject specialists in RIS, and the response was that the goal of the proposed positions and staffing model is to allow fluidity.  Questions about maintaining staff in RRSS, but in addition to staffing the Info Desk and VR Desk, RRSS also maintains web content and provides instruction.  Regardless of where the Classics position lives, it is important that it is not alone.

The proposed Research Program has three main components: the Scholarly Commons, the Research Data Service, Scholarly Communications and Publishing.  These are areas where the Library is ready to expand these services.  Discussion about the positioning of the Library Research Support Services position.  Noted that we don’t necessarily having funding for everything included in the Research Program.  It is good that the Library is getting out ahead of this.


2.     Approve Minutes from November 3

Minutes will be approved via email.


3.     Strategic Planning “Process Work Group”

Identified individuals to include in this group: Lisa Hinchliffe, David Ward, Lisa Romero, Lisa Renee Kemplin, Lynn Wiley, Bill Mischo, Valerie Hotchkiss, Peg Burnette, and Jim Dohle.

John will contact them and make sure they understand the role of the group.


4.     Question Time

Currently there are no plans for a Humanities NSM.

John had a productive meeting with the Tuition Policy Advisory Committee (TPAC)