November 14, 2016 Meeting of Executive Committee

1.   1:30-2-AULs
a.   NSM Vet Med Library
b.   Focus on comprehensive consolidated document in preparation for the retreat.
2.   Approve minutes from November 7
3.   Question Time
4.   University Library in Shaping the Globalized Campus – feedback

John Wilkin, chair; Nancy O’Brien, vice-chair; Mary Laskowski, secretary; Kirstin Dougan, Harriett Green, Lori Mestre, Bill Mischo, Ellen Swain; Visitors-JoAnn Jacoby, Beth Namachchivaya, Tom Teper; Recording-Kim Matherly

1.   10:00-10:30-AULs
a.   NSM Vet Med Library
EC discussed the document and suggested a few changes. JoAnn will update the document and it will be posted on the EC website.

b.   Focus on comprehensive consolidated document in preparation for the retreat.
The AULs have been working on the document. They have shared it with a few individuals, CAPT and the Cabinet. They are planning to have a mostly complete document to EC right after Thanksgiving. The Retreat Planning Group, consisting of the AULs, Beth Woodard and Susan Schnuer, have been meeting on a weekly basis to work on the format of the retreat. The group is working on key themes: how do we identify the value in coming together and working together, how do we identify a way for everyone in the organization to have impact in strategic actions, and other ideas.

The AULs will talk about some of the attendance questions around the retreat at the next AC meeting, November 21.

2.   Approve minutes from November 7
Approved as amended by a motion from Nancy O’Brien, seconded by Harriett Green.

There was additional discussion about how CARLI is and isn’t working for the Library. Kirstin Dougan and Bill Mischo will develop a document that describes discovery issues.

3.   Question Time
John brought up that currently there is funding in the budget for a number of committees. Some are focused on different programmatic things. One committee no longer exists. There is a need to review funding for committees. BHRSC will provide data regarding committee expenditures, and a small group will draft recommendations for EC consideration.

John shared information about the residency program with the Provost and Vice Provost Abbas Benmamoun and received positive feedback from them about the program and our funding. John wanted to make sure the Provost would have no concerns with the Library hiring several visiting positions for the program. The Provost doesn’t have any problems with this and is enthusiastic about our program. Both the Provost and Vice Provost mentioned they are doing some work around ethnic study centers and post-docs in collaboration with the Big Ten. There are post-docs coming into the centers. They don’t have any specific ideas but saw this as an opportunity for linkage.

Barb Allen, Director of the Big Ten Academic Alliance, is talking to Mellon about the underrepresented minority doctoral/post-doc program with the intent of extending it to libraries in a residency style program.

Planning will proceed pending receipt of further information from Academic HR in terms of execution and shape of the residency program.

John talked to the Provost about the AP promotion plan and additional costs to the organization. He gave enthusiastic support. John will keep him posted as we execute the plan. It is important for him to understand what we are doing and have an opportunity to ask questions.

John talked to the Provost about collection inflation. The Provost says it’s a highest priority. John and the Provost discuss collection inflation every year and that we may be making cuts to journals. If you are planning cuts, make sure Tom Teper is aware of the cuts. This is something that many deans will be interested in and John will take the information to a Council of Deans meeting.

Emeritus faculty-what does EC want from the Divisional recommendations for emeritus/emerita status? The Provost’s Communication 12 describes the policy for awarding emeritus status. This will be added to a future EC agenda.

4.   University Library in Shaping the Globalized Campus – feedback

There were some suggestions that Nancy will pass on to Steve Witt. EC approved the working group.