November 13, 2014 Meeting of Library Staff Support Committee

Time and Location of Meeting

November 13, 2014

Agenda Details

Agenda

Agenda not yet available.

Minutes Details

Attendees

Skye Arseneau (Administrative Services), Becky Burner (Physical Sciences & Engineering), Julie Bumpus (Technical Services), Jim Cotter (Special Collections), Lisa Renee Kemplin (Area Studies), Kyle McCafferty (Central Access Services), Lucy Moynihan (Life Sciences), Debora Pfeiffer (Technical Services), Dani Postula (Central Access Services), Laura Poulosky (Residence Hall Libraries), Shoshana Vegh-Gaynor (Arts & Humanities), Sandy Wolf (Social Sciences)

Minutes

Visit from Cindy Ingold, Jen-chien Yu, and Cindy Kelly:

Cindy, Jen, and Cindy shared information about the upcoming ClimateQUAL survey, which is scheduled to launch in late February or early March 2015, and to be open for a three-week period.  All Library faculty, staff, academic hourlies, and graduate employees are strongly encouraged to complete the survey, which will take about 50 minutes to do, and must be completed in one sitting.  Computer stations in the Main Library, and possibly in Grainger and/or ACES, will be designated for employees to take the survey uninterrupted, and incentives for completing the survey will be provided.   Supervisors will be required to give employees time to take the survey during their work hours.  Responses will be completely anonymous.  Results are sent directly to ARL where a computer program does all the sorting.  Although demographic questions are included in order to help determine whether different groups have different perceptions of the Library’s work environment, responses to these questions are voluntary.  Categories of questions include respondents’ perceptions of the following areas of importance: justice, leadership, deep diversity, demographic diversity, innovation, continual learning, teamwork, and customer service.  The intention of the survey committee and Library administration is to actively address any areas that may be identified as in need of improvement.  Summarized data will be shared with Library employees, and there may be open forums to follow up on the survey’s results and implications.  Cindy Kelly reminded us that LSSC’s morale survey of 2007 was very useful and led to improvements such as the addition of supervisory training.  If you have any questions about ClimateQUAL, feel free to contact committee members Cindy Ingold, Sue Searing, Cindy Kelly, or Jim Cotter.

Welcome, Lucy Moynihan!

We are happy to welcome Lucy Moynihan to LSSC, as the new liaison from Life Sciences.  Thank you, Lucy, for joining us!

lssc@illinois.edu –

This is the committee’s email address, which is being migrated to Outlook.  (If the address changes in the process, we will let everyone know!)  Please feel free to contact either the committee as a whole or any of the individual members (listed at the top of these minutes) with Library staff questions or concerns.

Administrative Council Report:

Sandy reported that AC discussed a draft of the Policy on Use of Library Services and Spaces by Registered Student Organizations (RSOs).   It was suggested in AC that this might be appropriate in cases where partnering with RSOs furthers the mission of the Library.  There was also discussion of looking at student wage allocations where funds are regularly under or over spent.

Faculty Meeting Report:

Sandy and Kyle reported that the October faculty meeting focused mainly on Promotion and Tenure regulations, and also on the new Library Gateway.  Some tweaks will be made to the new version of the Gateway.

Division reports:

Residence Hall Libraries:  Laura reported that the Residence Hall Libraries had recently led book club discussions of Orange is the New Black.  Author Piper Kerman will be visiting campus to give a free, public talk on Thurs., Dec. 3rd, at 7:00 p.m. in the Illini Union Ballroom.

Life Sciences:  Lucy reported that the Prairie Research Institute has decided to close its library there, in order to allocate the space for other uses, by the end of this fiscal year.  The library’s collection will be redistributed, primarily to ACES and Oak St.

Special Collections:  Jim reported that the main topic of discussion was reproduction usage fee policies, in regards to who will be charged for these services, which are primarily provided by Digital Content Creation.

Area Studies Division: Lisa Renee reported that the division attended a United States Agency for International Development webinar during their regular meeting.

No other divisions had held a meeting since the October LSSC meeting.

Next LSSC Meeting:

Our next meeting will be held on Thursday, Dec. 11th, at 9 a.m. in the Main Library Room 225B.