November 10, 2015 Meeting of Diversity Committee

Cindy Ingold, minute-taker

• Approve October Meeting Minutes
• ClimateQUAL Updates
• The Library Strategic Plan
  • The Language of the Plan and that Suggested by Cindy and Beth Woodard
    • Comments and Suggestions
  • Will the ClimateQUAL Response Team impact the Strategic Framework?
    • Will this need to be considered as Activity #5 is drafted?
  • Questions and Comments for Lisa H.
• Racial Microaggressions and the Library: What’s Next?
  • Our meeting with Stacy
    • Her Findings
    • Moving Forward
      • Lori mentioned creating a video based upon her presentation
      • Joanne Jacoby will attend our Dec. meeting – first 20 min.
  • InnerVoices – Qiang and I will meet with Lisa Fay on Nov. 23rd.
    • Ideas?
  • Other Follow Ups?
    • Event at the Y: Race Relations in the Classroom
      • Was anyone able to attend?
• It’s On Us Pledge Drive at the UGL
  • The Diversity Committee has agreed to co-sponsor this event.
    • Should we promote this through LibNews?
    • Looking Into Other It’s On Us Events
• Meet with Lisa Hinchliffe
• If We Have Time / December Meeting Preview.
  • Celebration of Diversity Breakfast
  • Tech Forums Are Planned
    • Other work regarding these forums.
  • Native American Heritage Month
  • Define a global University
  • Work with GREAT
  • Diversity themed webinars (Cindy I and Harriett)

Erik Chapman, Qiang Jin, Cindy Ingold, J.J. Pionke, Zoe Revell, Ben Riegler, Ellen Swain, Heather Murphy

Absent: Harriett Green, Cindy Kelly, Laila Moustafa

Guest: Nicole Helregel

• Cindy Ingold, minute-taker
• Approve October Meeting Minutes
  Minutes were approved with corrections.  Cindy I will update and send to Qiang and Erik.
• ClimateQUAL Updates
  The Team has met twice.  They are working on a draft report of recommendations which they hope to send to John Wilkin by December 15.
• The Library Strategic Plan
  –The Language of the Plan and that Suggested by Cindy and Beth Woodard
  Committee members discussed the proposed additional wording to the Strategic Framework document.  Several of us thought that letter b: Create an Internal Marketing program within the library to ensure that the Library achieves its goals was too specific for the framework document.Qiang had questions about the mission statement and funding.  We can ask Lisa about the mission statement; we thought that funding fell under several of the principles and practices.

  –Will the ClimateQUAL Response Team impact the Strategic Framework?
  Cindy I. thinks yes.  The Response Team report will include more specific recommendations but findings from the Climate QUAL survey should inform the Library’s strategic planning.

• Racial Microaggressions and the Library
  Erik summarized points from our October 26 meeting with Stacy Harwood.  We did get additional information and heard important stories.  The campus seems to be a very different place at night, and several students expressed encountering microaggressions as they were coming and going from libraries.  Some students expressed concerns about how people behaved or what they said in the library, i.e. overhearing racist comments.  There were even a few instances of students experiencing microaggressions in encounters with staff
  • What Next Steps Should the Library Take?
    • Lori mentioned creating a video based upon her presentation
    • Continue conversations with Stacy and her team
    • Provide education/training for all library personnel
    • Improve security, especially at night
    • Create a campaign of respect and tolerance, such as, posters, table tents, brown bag lunch discussions using the OUCH! Dvds
    • Ask students what they want via survey or focus groups
    • GA could do a practicum and create materials
    • Put up white boards and ask patrons to tell us what you thinkJoAnn Jacoby will attend our December 8th meeting. We can discuss these ideas with her.

      Qiang and Erik will meet with the head of the group Inner Voices on November 23 to discuss possibilities for creating a performance piece about microaggressions.

• Meeting with Lisa Hinchliffe: Strategic Framework
  Lisa passed out copies of the document.  She discussed the process of how the Strategic Planning Steering Team (SPST) came up with this document.  She did say that John and EC told the Team to use the current Mission Statement, so we cannot make changes to this part of the document.  She talked about the importance of the Principles and Practices, and that they should be lined up side-by-side with the Activities.  She mentioned that the heading Activities was problematic and that the SPST would change the wording.Lisa said that the current numbered items under the Activities section are Impact Statements or things that happen because of the work we do. She said our suggested number 5. Promote civility and respect in the workplace is not an impact statement.  She said the letters are the things the Library will do or collections of activities to help create the impact.  Tasks are specifically left off this document.

  Lisa suggested that the Diversity Committee look at the entire Framework to see where we could have impact.

  She did suggest some alternative wording to put under Impact Statement 1. Strengthen the campus infrastructure to support scholarship and innovation. [NOTE: I do not have the wording Lisa H suggested.]  She thought that promoting a culture of respect in the workplace could help strengthen the campus infrastructure.  Lisa will take the suggested wording for a letter F. under Impact Statement 1 back to the SPSC.  She will also let John know that the Diversity Committee is committed to working on specific tasks as they are identified.

• It’s On Us Pledge Drive at the UGL
  The Diversity Committee has agreed to co-sponsor this event.  We need an internal sponsor for the event because this is an outside group asking to use library space. We decided to create a brief handout of resources.  Erik will coordinate this.
• If We Have Time / December Meeting Preview
  **We did not have time to discuss these items**
  • Celebration of Diversity Breakfast
  • Tech Forums Are Planned
    • Other work regarding these forums.
  •  Native American Heritage Month
  • Define a global University
  • Work with GREAT
  • Diversity themed webinars (Cindy I and Harriett)
  • Next MeetingTuesday December 8
    10-11 am
    225B Main Library

    Minute Taker:  Cindy Kelly