May 9, 2018 Meeting of Life Sciences

Time and Location of Meeting

May 9, 201810:30 am - 12:00 pm 206 Funk Library

Agenda Details

Agenda

  1. 10:30-11:00am Student learning assessment outcome conversation with Jen Yu
  2. Approval of 4/11 minutes (taken by Sarah)
  3. Discuss option of librarian offices in Desk Tracker
  4. College of Medicine update – Kelli, Erin, Peg, Ryan
  5. Committee assignments and reports – AC, CDC, others
  6. Round Table
  7. Adjourn

Minutes Details

Minutes

  1. 10:30-11:00am Student learning assessment outcome conversation with Jen Yu. A DRAFT Library Assessment Process Template was distributed.

The campus is scheduled for its ten year North Central Association of Colleges and Schools’ Higher Education Commission (HLC) comprehensive campus programs review for re-accreditation in 2020.  The Library’s Team to Draft a Student Learning Assessment Plan was formed by Dean Wilkin to draft a student learning assessment plan, and collect and analyze data for contributing to the campus report.  The Team has met several times with the campus Academic Program Review Council to develop assessment templates that provides for measurement consistency between units and departments.  The Team felt that it made the most sense for the University Library to compile this data and report as ‘big L’ and is willing to do so. But Jen is asking units and divisions if they agree or is they would rather do at the unit level. LSD unanimously agrees with the Team.

One accreditation area, Accreditation Criteria 4.B., that the campus Council did not have Library listed as relevant unit was noticed in mid-process by Dean WIlkin when he became Interim Provost last year.  Accreditation Criteria 4.B. relates to ongoing assessment of student learning.  Dean Wilkin got the Library added to other campus units, and Library representation on the Council and initiated Library Team to determine how we will go about addressing student learning assessment as practiced by the Library, do report, and all things in between.

The campus’s Assessment Template has 5 steps, Step 2 is Student Learning Outcomes which follows with definitions:

1: Intellectual Reasoning and Knowledge

Definition: Illinois students will acquire broad and deep knowledge across academic disciplines and fields.

2: Creative Inquiry and Discovery

Definition: Illinois students will apply knowledge to promote inquiry, discover solutions, and generate new ideas and creative works.

3: Effective Leadership and Community Engagement

Definition: Illinois students will build and sustain productive relationships to respond to civic and social challenges at local, national, and global levels, creating positive change in their communities.

4: Social Awareness and Cultural Understanding

Definition: Illinois students will develop a critical and reflective orientation toward such social and cultural differences as race, indigeneity, gender, class, sexuality, language, and disability.

5: Global Consciousness

Definition: Illinois students will discover how complex, interdependent global systems—natural, environmental, social, cultural, economic, and political—affect and are affected by the local identities and ethical choices of individuals and institutions.

Step 3 is Library Program Curriculum Mapping. The Team produced a Curriculum Map that lists Library Instruction, Services and Other Programs and these outcomes, indicating which programs relate to what outcomes.

Step 4 is Previous Assessment Activities.  The Team is using the BI statistics database to list all departments, the courses instruction was done for, how many sessions, and how many students attended.

Step 5 is Assessment Planning where all learning outcomes need to be assessed at least once during 5-6 year period.

Allison wondered if the BI statistics database could be used to incorporate these learning outcomes with subject librarians who teach sessions incorporating into their planning and reporting. This would provide evidence to guide instruction and also make more robust data available for future reports.  Allison also noted that the Curriculum Map lists physical courses and experiences, but pondered how virtual synchronous, asynchronous, and other online instruction could also be considered instruction – possibly even some LibGuides and other resources.

More details including template at https://www.library.illinois.edu/staff/committee/team-to-draft-a-student-learning-assessment-plan/

 

  1. Approval of 4/11 minutes (taken by Sarah)

Minutes were approved unanimously.

 

  1. Discuss option of librarian offices in Desk Tracker

Sarah shared that Allison was interested in getting stats from Funk reference desk to determine what types of questions are asked the reference desk and if the questions are at a level that would benefit or not having librarian hours at reference desk.   DeskTracker collects for the Reference desk and Sarah and Melody together.  Susan has a separate ‘Desk’ in Funk DT, which could be an option for Sarah and Melody.  Kelli has a DT account of her own that she has been using, but is willing to use a ‘Desk’ in Funk DT instead if Funk librarians are separated out from reference stats in DT.  In addition to the current DT modes, Kelli gets questions via her social media and wonders if social media could be added to DT modes.  All agreed this would be a good idea.  Sarah will follow up with Jen about adding DT ‘Desks’ for all Funk librarians, and also about adding social media to mode options.

  1. College of Medicine update – Erin, Peg

Ryan has new space in Grainger on 4th floor; it is not just an office space.  The LHSU collection was analyzed and what was kept went to Grainger 2nd floor using Library of Medicine classification. New books will be Dewey like Grainger which will put newer editions separately from older ones.

There are 8 people being phone interviewed for the engineering librarian position to determine who comes for campus interviews.  They are either health sciences librarians or engineering professionals albeit one engineering professional who works in a library.

First cohort of new SOM students start in July.

New portal for medicine, biomedical, and health information will soon be announced that replaces the former bioinformation and health information guides. Input is welcomed.

 

  1. Committee assignments and reports – AC, CDC, others

Assessment Committee – Erin.  The Committee met this morning. They discussed DeskTracker and whether to keep or change to Springshare product. The latter costs 2x as much so tabled and will revisit next January.

Ithaca Report bring planned re: faculty and UG. Modules and questions are being developed and survey will happen 18-19 academic year.

Reference Management Team – Erin.  LibChat was chosen for chat service. Training sessions will be scheduled.

CDC  – Erin.  New data about which items are bought on what funds has been added to the A&I data in Tableau.

Library Staff Committee – Erik.   This is Erik’s first meeting with LSD as staff rep. Welcome, Erik!!  The Library building project prompts questions from Library staff about how these changes will affect staff and their jobs. No one has provided answers to inquiries. A survey is being considered.

AC – Sarah.   Campus recycling was a topic at AC.   AC guides those finding unattended bags to call non-emergency number, or 911, as person feels best.

Research Data Service – Susan.   RDS offers assistance to all those with data management plans who used IL Data Bank and got grant and brings in related subject specialist to any consultation takers.  SO far the response rate has been low.

 

  1. Round Table

Sarah met with EC about Funk Librarian liaison, fund, and Funk responsibilities.  She provided LSD stats for units served for context. She informed them about the wide breadth of areas and units we serve, ACES and beyond, and how we have changed workloads, etc.  She also alerted them that LSD will be submitting a new position request once we have finalized it.

  1. Adjourned – 11:59am