May 9, 2016 Meeting of Executive Committee

1.   1:30-2 – AULs
a.   Hiring plan and framework for strategic action
b.   Privacy Policy – who will take the lead
2.   Approve minutes from May 2
3.   Question Time
4.   Task Force to Create Promotional Paths for Academic Professionals – Interim Report
5.   Future Discussions with Scholarly Communication & Publishing Unit
6.   New member for TF to Create a Promotional Path for APs

John Wilkin, chair; Kirstin Dougan, vice-chair; Mary Laskowski, secretary; MJ Han, Lori Mestre, Bill Mischo, Nancy O’Brien, Lynne Rudasill, Sarah Williams; Visitors – JoAnn Jacoby, Beth Namachchivaya, Tom Teper; Recording – Kim Matherly

1.   1:30-2 – AULs

1. a.   Hiring plan and framework for strategic action

John asked the AULs to think about position requests for each of their individual areas and how they fit into the Library’s strategic priorities.

b.   Privacy Policy – who will take the lead
Beth will initially take the lead, although it does overlap with all AULs’s areas. There is a possibility of rotating the lead on a regular basis, in the future.

2.   Approve minutes from May 2
Minutes were approved as amended by a motion from Nancy O’Brien, seconded by Lynne Rudasill.

3.   Question Time
Espresso is closing 5/16-mid August. Jeff is meeting with the contractors today and will be sending out a notice soon after.

Mary Laskowski and Nancy O’Brien are working with John to develop a job description for the Interim Head of RBML. A call will go out soon, to the Library, for anyone interested in the interim position.

John wanted to make sure everyone had heard about Dan Tracy becoming permanent. GSLIS has also expressed their delight in making Dan a permanent faculty member.

The Privacy Policy group added Appendix 8 to the policy.

It was requested that a procedure be developed for sending in information about awards, elected offices, etc., instead of announcements going out for just some people in the Library. John will ask Dan Tracy to develop a way to report these things and will ask him to submit information to LON.

4.   Task Force to Create Promotional Paths for Academic Professionals – Interim Report
EC accepted the interim report.

5.   Future Discussions with Scholarly Communication & Publishing Unit
EC will invite Aaron to an upcoming meeting to discuss Scholarly Communications & Publishing.

6.   New member for TF to Create a Promotional Path for APs
A member was suggested.

7.   A personnel issue was discussed.