May 4, 2020 Meeting of Executive Committee

EXECUTIVE COMMITTEE

AGENDA

May 4, 2020

1:30-3:00pm

Zoom Meeting

 

1. Approve minutes – April 6 and April 27
2. Question Time
3. Discuss appointing search committees for the ACS positions.
4. Return to onsite work plan
5. Agenda for AULs – 5/11

 

EXECUTIVE COMMITTEE

Minutes

May 4, 2020

1:30-3:00pm

Zoom Conference Call

 

Attendees: John Wilkin (Chair); David Ward (Vice-Chair); Paula Carns; William Maher; William Mischo; Mara Thacker; Jennifer Teper (Secretary); Lynne Thomas; Lucretia Williams, Recording

 

 

1. Minutes of the April 6 and April 27, 2020 meetings were approved with changes upon the motion by Bill Maher and second by Lynne Thomas.

 

2. Question Time – Dean Wilkin informed EC that there are enough funds to cover all eight positions that were prioritized by EC. Paperwork was submitted to the Provost’s Office to move forward on any positions that are approved, as well as stop any positions that are not currently prioritized.

 

Dean Wilkin also informed EC that a three-library task force (UIUC, UIS, and UIC) has put together a ‘Business Plan’ for a shared storage facility that we would manage for the University of Illinois system. The initial proposal was very well received by the System Office, and they intimated that they would like to go forward with it but needed more specifics regarding the business plan. Tom Teper did an outstanding job with convening the group across the three libraries to put together that business plan. Because of finances, the timing of this business plan is now bad, so it was decided that the business plan would be sent forward with a cover letter explaining the need, offering the business plan, but expressing understanding that the circumstances now are not the same as before.

 

EC made a recommendation to replace a paper preparer who is unable to commit.

 

3. Discussion appointing search committees for ACS positions – EC made recommendations for people to serve on the search committees for the two approved ACS positions (Cataloging Coordinator and Electronic Resources Management Librarian). Paula Carns will reach out to those individuals and report back to EC and Lucretia will schedule the kick-off meetings.

 

4. Return to onsite work plan – Dean Wilkin informed EC on the discussions that he’s had with the Deans and the Chancellor’s Leadership Group which have been very encouraging and ensuring that this process is well thought out and that it doesn’t put anyone in jeopardy; this is all about preparedness. At present, we are thinking ahead and trying to get those plans in place with an eight-week timeline to get people back to work onsite in ways that we believe are most appropriate. Dean Wilkin put together the beginnings of a ‘charge’ emphasizing the pieces of library work that are necessary to robust teaching research in this environment. Dean Wilkin has had conversations with Provost Cangellaris and they are on the same page and aware of the issues/dangers of handling materials. Jennifer Teper is a part of the BTAA Preservation Officers group, and they are beginning to put together guidelines for safely handling materials. This is about what services are necessary in the current circumstances and beginning to think about how we incorporate a complement of remote and onsite work. We will continue to do remote meetings. It is important to think about the library in terms of functions.

 

5. Agenda for AUL’s – 5/11 – AUL’s will give general updates at the May 11, 2020 EC meeting, and discuss progress on the planning for the return to work.