May 23, 2022 Meeting of Executive Committee

Time and Location of Meeting

May 23, 20221:30 pm - 3:00 pm Zoom

Agenda Details

Agenda

EXECUTIVE COMMITTEE

AGENDA

May 23, 2022

1:30-3:00pm

Zoom Meeting

 

 

 

  1. Approve minutes for April 25 EC Meeting
  2. Approve minutes for Ad Hoc meetings without the Dean on May 2, and May 9, 2022
  3. Question Time
  4. Revised Position Request Template
  5. Update to Awards and Recognitions Committee Charge
  6. Budget Group Charge Revision
  7. Chinese Studies Librarian Revised JD
  8. Cataloging Librarian Revised JD
  9. 2-2:30 Co-chairs/Chairs of LSSC and LCP
  10. Marshall Gallery Proposal Charge
  11. Position Prioritization
  12. Best Practices in Hiring Recommendations

Minutes Details

Minutes

EXECUTIVE COMMITTEE

Minutes

May 23, 2022

1:30-3:00pm

Zoom Meeting

 

Attendees: John Wilkin, Mara Thacker (Vice Chair), Dan Tracy (Secretary), Kelli Trei, Chris Wiley, Peg Burnette, Joe Lenkart (partial; missed discussion of Items #4, #5, and #10)

 

Absent: William Maher

 

Invited Attendees: Erik Chapman (Item #9)

 

Meeting Documents: Revised Position Request Template, Revised Awards and Recognitions Committee Charge, Revised Budget Group Charge, Revised Marshall Gallery Task Force Charge

 

  1. April 25 Minutes – The April 25 minutes were approved upon a motion by Mara Thacker and second by Kelli Trei.
  2. May 2 and May 9, 2022 Minutes – EC clarified the status of these as EC meetings in the absence of the Dean with a note on each meeting document indicating the process followed. The May 2 minutes were approved upon a motion by Mara Thacker and second by Joe Lenkart. The May 9 minutes were approved upon a motion by Kelli Trei and second by Chris Wiley.
  3. Question Time
    1. The Dean noted that the annual review process for the AULs had been completed and thanked EC for its feedback.
    2. A question was raised related to process and moving forward on suggested changes to the bylaws that would more formally restrict AULs or similar library-wide administrative positions (currently Directors) from eligibility for EC. This issue needs to be discussed broadly before going to the Bylaws Committee, and a look at some existing models from other departments may be useful. EC will look at the possibility of including this discussion in the special June faculty meeting if possible.
    3. The Dean noted that Mairéad Martin has been appointed as CIO for the University.
    4. A question was raised about the name and scope of the new Teaching, Learning, and Academic Support unit, and specifically whether EC should be involved in these issues. It was noted that the name came out of the EC assigned groups and process for the UGL to Main Process. A few members noted it is important for units to have some discretion in adjusting their name scope. However, it was also suggested that units should always have a name and scope that is articulated, and that they should be shared with EC so that any significant issues could be identified.
  4. Revised Position Request Template – EC approved the revision to position requests for faculty and AP positions, and it will replace the former version on the library website.
  5. Update to Awards and Recognitions Committee Charge – EC approved the updated charge.
  6. Budget Group Charge Revision – EC approved the revision of the proposed charge for the budget group.
  7. Chinese Studies Librarian Revised JD – EC approved the revisions.
  8. Cataloging Librarian Revised JD – EC provided feedback on the job title for consistency with library policy and on additional language in the description.
  9. Co-chairs/Chairs of LSSC and LCP
    1. Erik Chapman reported that LSSC recently met with the Dean and Susan Breakenridge to work through questions and issues. They addressed some unanticipated consequences of how inclusion of Civil Service employees in new activities impacts units and how to work through those issues.
  10. Marshall Gallery Task Force Charge
    1. EC discussed the scope and proposed membership for the task force. Regarding scope, EC discussed concerns about the timeline for proposed changes, but noted that the charge only calls for a preliminary list of ideas, which is more feasible than final selection and implementation.
    2. EC suggested the addition of a member to the group. The Vice Chair will notify the individuals who proposed the charge and Library Administration will invite the selected membership.
  11. Position Prioritization
    1. EC approved a search for a new Digital Humanities Librarian, with feedback on the job description.
  12. Best Practices in Hiring Recommendations
    1. EC discussed routing several unaddressed suggestions to other individuals, and suggested language to resolve another suggestion.