May 2, 2022 Meeting of Executive Committee

Time and Location of Meeting

May 2, 20221:30 pm - 3:00 pm Zoom

Agenda Details

Agenda

EXECUTIVE COMMITTEE

AGENDA

May 2, 2022

1:30-3:00pm

Zoom Meeting

 

  1. Approve minutes – April 25, 2022
  2. Process for EC Meetings without the Dean
  3. Discuss topics to discuss for next week EC AULs/Directors
  4. New Position Request Process
  5. Innovation Fund Process
  6. Budget Group Charge Proposal
  7. HR DEIA Best Practices Group Charge Proposal
  8. Best Practices in Hiring Recommendations

Minutes Details

Minutes

EXECUTIVE COMMITTEE

Meeting Minutes

May 2, 2022

1:30-3:00pm

Zoom Meeting

 

Present: Mara Thacker (Vice-Chair), Kelli Trei, Chris Wiley, Bill Maher, Mary Laskowski, Peg (Margaret) Burnette, and Joe Lenkart (taking minutes in absence of secretary)

 

Absent: John Wilkin, Dan Tracy

 

The May 2 meeting was held in the absence of the Dean, and it was chaired by the Vice-Chair in accordance with Section 2.B.2 of the Library Bylaws. The meeting was used to advance discussion of proposals but deferred final decisions until the attendance of the University Librarian at a future meeting, in keeping with Section A of the Executive Committee’s charge and plans described in the minutes for the April 25, 2022 meeting.

 

  1. Process for EC Meetings without the Dean

 

  • The remaining members of EC will proceed with preliminary discussions on agenda items without Dean Wilkin.
  • The remaining members of EC will hold off on approving minutes from subsequent meetings until the regular meetings with the Dean.
  • The remaining members of EC will discuss and consult with stakeholders in the Library and forward recommendations to the Dean on agenda items that were collected by EC Vice Chair and the Secretary.
  • Recommendations will be formulated during the regular meetings with the Dean.

 

  1. Discuss topics to discuss for next week EC AULs/Directors

 

  • EC can meet with AULs/Directors if there are topics of shared interest.
  • It may be a good idea for them to update EC on ongoing issues and developments. One EC member noted that it will be a long time to go without a meeting with the AULs/Directors.
  • The Vice Chair will invite them for June 13 meeting and ask for agenda items.
  • It might be better to have the AULs at the regular meeting with the Dean.

 

  1. New Position Request Process

 

  • EC members reviewed, discussed, and updated the Position Request Template.
  • There needs to be broader consensus for visiting and interim positions. EC will hold a follow-up discussion.

 

  1. Innovation Fund Process

 

  • The annual call will go out first week of June.
  • The Vice Chair will annotate the innovation fund template and share it with EC for approval.

 

  1. Budget Group Charge Draft
  • EC members suggested increased representation on the Library Budget Group. [Under this proposal, a representative from the Library Staff Support Committee (identified by that body), one representative from the Library Committee of Academic and Civil Service Professionals (identified by that body) would join the Assistant Dean of Business and Human Resources (as the chair), the Dean, the AULs/Directors, and the EC Vice Chair.] The revised charge will be shared with the Dean and the Assistant Dean of Business and Human Resources.

 

  1. HR DEIA Best Practices Group Charge Proposal

 

  • EC did not feel a committee was needed and instead recommended that HR include on their website information about their working group. One EC member noted that Assistant Dean of Business and Human Resources is trying to establish transparency and closer coordination of the hiring process with colleagues in Library HR and EC. To clarify its scope and purpose, EC members suggested revising the name of this group to “HR Best Practices Group” (removing “DEIA”).

 

  1. Best Practices in Hiring Recommendations

 

  • This is an ongoing discussion item between EC and Library HR to strengthen the search process. EC will delegate specific tasks to the Dean of Academic Affairs, FRC/PTAC, the Administrative Council, and the Library Committee of Academic and Civil Service Professionals. The goal is to complete work on this document and have it ready for upcoming searches.