May 11, 2015 Meeting of Executive Committee

1.                  1:30-2:30 – AULs
a.      Research update – Beth
b.      User Services Update – Sue
c.      Collections and Technical Services Update – Tom
d.      Blue sky future; thinking more dramatically about how the Library does things
e.       National trends in each area

 
2.                  Approve Minutes from May 4
 
3.                  Question Time
 
4.                  Specialized Faculty Task Force Report
 
5.                  Approve DLS position description

John Wilkin, chair; Kirstin Dougan, vice-chair; JoAnn Jacoby, secretary; Tim Cole, Lori Mestre, Bill Mischo, Lynne Rudasill, Sarah Williams; Visitors – Beth Namachchivaya, Sue Searing, Tom Teper

1.                  1:30-2:30 – AULs
a.      Research update – Beth
b.      User Services Update – Sue
c.       Collections and Technical Services Update – Tom
d.      Blue sky future; thinking more dramatically about how the Library does things
e.       National trends in each area

Dean Wilkin asked members of EC and the AULs to come together for a discussion of opportunities and future directions, both with regard to current budget pressures and our strategic planning efforts. The dean shared a copy of a talk he gave recently, “Can Research Libraries Learn from Toynbee’s Study of History” and kicked off the meeting by discussing his sense of the challenges, as well as the ways that the Library’s engagement (e.g., faculty governance and strong leadership by our faculty and professionals) positions us to lead in vital and transformative ways.

EC and the AULs brainstormed ideas for strategic emphasis and opportunities for savings.

2.                  Approve Minutes from May 4
Minutes were approved as amended by a motion from Lynne Rudasill, seconded by Lori Mestre.

3.                  Question Time
Can the deadline for conversations going on between AULs and units be extended beyond May 31? Everything we’ve gathered needs to go to the Cabinet and EC after May. We will want to circle back to these discussions; however, to help prepare for next year. There may be good ideas that come up in one area that are relevant to others.

There will be a Chancellor’s retreat on Friday, which will include the Deans and others.

4.                  Specialized Faculty Task Force Report
EC would like the timeline to spell out exactly what would need to happen if it is decided that this will go forward.

The Task Force requests that EC finalize the proposed revision of the distinction document for faculty, APs and LOAs. The Task Force, which has volunteered to continue working on this if so charged, would then use the distinctions document to develop 2-3 scenarios defining the rights and responsibilities of clinical faculty for discussion with the Faculty and then as a basis for possible Bylaws revisions.

There will be additional discussion at a later EC meeting.
 
5.                  Approve DLS position description

EC will do this by email.