May 10, 2021 Meeting of Executive Committee

Time and Location of Meeting

May 10, 20211:30 pm - 3:00 pm Zoom Meeting

Agenda Details




May 10, 2021


Zoom Meeting


  1. Approve minutes – May 3, 2021
  2. Question Time
  3. Inclusion in Governance Task Force Charge
  4. Agenda Items for LSSC and LCAP Reps
  5. 2-2:30 AUL’s/Director

Minutes Details




May 10, 2021

1:30-3:00 pm

Zoom Conference Call


Attendees: John Wilkin (Chair); Bill Maher (Vice-Chair); Jennifer Teper, Mara Thacker, David Ward, Peg Burnette, Dan Tracy, Mary Laskowski, and Kelli Trei. Lucretia Williams; Recording


AULs/Director present: Tom Teper, Chris Prom, Sara Holder.


  1. Minutes of the May 3, 2021 EC Minutes were approved with changes upon the motion by Mary Laskowski and seconded by Kelli Trei.


  1. Question time – Dean Wilkin updated EC:
  • Dean Wilkin met with the Provost Friday, May 7. They discussed fall plans and the building project including the recent town halls. The Dean has continued to emphasize to the Provost that our fall strategy is to be as close to pre-pandemic mode as possible, but with more limited hours and services in some cases. Dean Wilkin has encouraged our team to take a gradual approach in recognition of the fact that circumstances continue to change and will change dramatically between now and August. We will be using the spring and summer to ease much of the transition. The Provost understands and supports this approach.
  • Building Project – Dean Wilkin informed the Provost that we faced a hurdle with the contractor due to a change in their incorporation status. Dean Wilkin conveyed the details of the complications from Dennis Craig to the Provost so that he has a clear sense of what the problem is.
  • Dean Wilkin notified EC that Kit Condill and Susanne Belovari were promoted with tenure. They have been notified and the Dean will let the library know shortly.
  • Based on feedback on the spring experiment with only one faculty meeting, EC decided to have two faculty meeting scheduled in Fall 2021. Lucretia Williams will schedule the two Faculty meetings. There will be no meeting in June, but the Task Force on Research and Investigation Time may use that time for a feedback session on draft policy revisions.


  1. Inclusion in Administration and Governance Task Force Charge – Dean Wilkin thanked Mara Thacker and the Task Force Team on the nice job on the draft charge. There was some preliminary feedback from LCAP. EC had some broader preliminary discussion on the language of the charge for clarity, in advance of the discussion with LCAP and LSSC at the next meeting.


  1. Questions/Topics for LCAP and LSSC for next EC meeting – EC would like to discuss the following topics with LCAP and LSSC:
  • Continued discussion on inclusion in administration and governance.
  • Any updates or agenda items they have for us.


  1. AULs/Director updates –
  • Phase 5 Planning
    • Chris Prom: We have the core working group meeting and also an administrative planning group meeting regularly. The admin group has also been having one on one meetings with Unit heads. There are some draft plans which have been developed by various groups for fulfillment, cataloging, reference, instruction, and so forth. Those are going to be undergoing a little bit more tweaking before we share the model. There is a draft, which is currently being reviewed by Illinois Human Resources, for back to work guidance for our employees. The hope is to get that get that back from IHR soon, and send that out. We will then be following up with unit heads to get some more solid information about proposed summer hours, in particular, which will help set the stage for broader reopening once the fall semester starts toward the end of August.
    • Mary Laskowski noted they would ask Susan Edwards to send an update out about student wages for the summer. We will be required to give people 30 days notice of when they will be required to be back on campus if they have not already been back on campus.
    • Tom Teper: There have been some staff in ACS onsite since May 2020. But more recently at this point, we now have every civil service employee in ACS back for at least a half day each week. The intent of that is to sort of reacclimate people to the environment and get them used to it, then sort of gradually slide up as we can.


  • Building Project
    • Sara Holder and David Ward shared feedback from the open forum and senate library committee discussions.  The final Main/UGL Integration project report will be shared with EC by the end of May for discussion. One issue that came up was question of fragmentation of services: this was already on our radar, but we need to continue to think about how we address this deliberately going forward.
    • The recommendations in the report will impact a number of units, including scope, size, and services. There will be an ongoing process for the next year and a half to make changes and adjust to the circumstances.



Meeting adjourned at 3:00 pm