May 1, 2019 Meeting of Library Strategic Planning Team

Wednesday, 5/1/2019, 3:30-5:00 pm – UGL 142 (Mortenson Center, conference room)

1. Welcome and approve minutes 4/24/19
2. LSPT updates – office hours + input from divisions (due: Friday 5/3, noon to Clara, Merinda and Jen) + retreat (10 minutes)
3. New office hours – Encourage division members to attend:
   – Friday, 5/10/19 3:30-5:00 pm – Library – Main – 308
   – Monday, 5/13/19 12:00-1:30 pm – Library – Main – 308
4. Discuss SF draft 4 (45 minutes)
   1. University Library, Mission and Principles – review and affirm (15 minutes)
   2. In the mission statement, add “In a diverse and inclusive environment” at the beginning or end of the last sentence, or the penultimate sentence?
   3. Rename Principles to Values?
5. Thank you!

Clara M. Chu, Merinda Kaye Hensley, Jim Hahn, Joanne Kaczmarek, Erin E. Kerby, Bill Mischo, Matthew J Roberts II, William Schlaack, Mara Thacker, Tracy Tolliver, Jen-chien Yu

• Merinda Hensley and Clara Chu opened the meeting by welcoming LSPT members to the final Library Strategic Plan Team meeting.
• LSPT Updates:
  • New Office Hours Added – Merinda announced that the LSPT organizers would like to encourage civil service staff to engage in office hours.  Two new dates were added for May 10th and May 13th.
  • Report Circulation – The group decided it would be best to send the report to the Library on 5/7.
  • Retreat – Merinda announced that Clara Chu, Jen-chien Yu and herself, were in the process of planning the retreat and would at some point invite LSPT members to assist and expressed that that anticipated assistance would not prove to be challenging to anyone helping.
• Discuss SF Draft 4:
  • Mission – Clara asked LSPT members if they had decided on mission proposal #1 or #2 to add to the new framework. (These options were provided for review prior to meeting).  Will Schlaack preferred option #1 because he felt that it encompassed the full range of its objective more than the second option.  No other member opposed the selection of mission #1.  The placement of diversity and inclusion was mentioned and Joanne Kaczmarek asked if this concept was something that spoke to the staff and library and others as clients and users of the library.  She also called into question whether the team was placing too much emphasis on the specificity of wording.  Mara expressed that the mention of diversity should be its own point and not an add-on to an existing paragraph that already sounded like a complete idea because including it made the message of the paragraph unclear.  Jen-chien noted that the sentence was not new wording and was taken directly from the University’s framework.  Jen-chien then proposed a new placement for it within the paragraph.  The group discussed whether diversity and inclusion should be mentioned in either the mission or the plan and the group agreed that there was no reason that it could not be mentioned in both portions.
  • Principles – Merinda proposed the renaming of the existing set of “principles” to “values” and limiting them to 3 which would make the values clearer to reinforce and easily to remember/identify.  After some discussion, the group agreed to revisit the idea and decided to discuss having both “principles” and “values” represented together in the new framework.  Joanne mentioned that the conversation of values vs. principles may be a good point to present to the larger library community for discussion at the upcoming retreat.
• Strategic Plan Exercise
  • LSPT members were placed into pairs and assigned one of four areas of the plan to review and propose edits to each strategic priority.
  • Results:
    • Changes to SD1: SD1.1 – By Bill Mischo’s suggestion “equitable global” access was changed to “open” access.  New wording:  “Implement sustainable approaches to collection development policies and initiatives to/which facilitate open access to resources.”
    • SD1.2 “literacy”, “for/across all disciplines” and “learning” were removed.  The group agreed that these were implicitly expressed.  New wording: “Foster information and data literacy services throughout the knowledge creation cycle to support innovative methods of scholarship and learning.”
    • SD1.3 – “cloud-based” was removed and “emergent and sustainable” & “collaboration and entrepreneurship” was added. New wording: “Develop and apply emergent and sustainable services to enhance scholarly innovation, interdisciplinary engagement and partnerships that support collaboration and entrepreneurship.”
    • SD1.4 – Replaced “develop” with “design” and removed “utilize artificial intelligence and smart technologies to support interdisciplinary discovery, translational research, and.” New wording: “Design information discovery and research productivity tools that support knowledge creation from the idea stage to publishing and dissemination.”
    • Results: Changes to SD2
    • Point title changed to “transformative learning experiences” “life-changing” was removed
    • SD2.1 – No changes were made except for the removal of “/engage”.  New wording: “…to stimulate critical thinking, research and its documentation.”
    • SD2.2 – This point was divided to provide a separate point for community engagement. “…design, implementation and assessment” were removed.  New wording: “Engage in co-curricular programming and activities that connects learning to information-rich resources and real world experiences, locally and globally.”
    • SD2.3 – Removed the following terms “including non-traditional” and “increasingly” New wording: “Develop collections in all formats in order to facilitate and advance the diverse nature of learning, teaching and emergent areas of research at the University.”
    • SD2.4 – Removed “Design and build spaces and” as well as “promote mental health and support well-being”.  New wording: “Integrate technologies as part of the Library’s teaching and learning support services and resources to enhance accessibility and wellness of its user community.”
    • SD2.5 – Removed “transformational”.  This point remained otherwise unchanged.
  • Results: Changes to SD3
    • SD3.1 – Unchanged
    • SD3.2 – Replaced “sustainability” with “experiences”. New wording: “…advance community research, learning experiences and social well-being.”
    • SD3.3 – Unchanged
    • SD3.4 – Unchanged
  • Results: Changes to SD4
    • SD4.1 – Unchanged
    • SD4.2 – Replaced “innovation in library research” with “innovative research in library and information sciences”.  Replaced “in research on libraries, knowledge creation and information life cycle” with “to strengthen the research library ecosystem.” New wording: “Support innovative research in library and information sciences to establish the library as a global leader and to strengthen the research library ecosystem.”
    • SD4.3 – Removed “thriving and”, “consortial and broad organizational” and “the breadth, depth, access and diversity of…” The group also agreed to remove “for all researchers and learners.”  New wording: “Build active, sustainable partnerships in order to expand access to and diversity of collections and services.”
    • SD4.4 – Removed “donations”, “of the historical record, specializing” and the end of the sentence which read “to build a globally recognized and accessible library.” New wording: “Secure funding for the strategic collections in unique and specialized areas.
    • SD4.5 – Unchanged
  • University Library, Mission and Principles – review and affirm
    The group revisited the discussion of where to place “diversity and inclusion”. No decision was made. Merinda mentioned that LSPT organizers have a mission statement they would like to propose and may present the creation of “areas of distinction” as an exercise during the retreat. Many group members expressed that they were not in favor of abbreviating the list of principles. The group discussed whether changes should be made to the front page of the framework. No conclusive decision was made. Close of final meeting.

Future Action – Possibly discuss diversity and inclusion in further detail, brainstorm areas of distinction (similar to the campus strategic plan), and a revised mission statement at the upcoming retreat.