March 9, 2022 Meeting of Library Assessment Committee

Jen-chien Yu, Kirsten Feist, Erin Kerby, Rebecca Smith, Yali Feng, Ruthann Mowry, Shuyong Jiang, Belinda Bolivar, Alex Deeke, Mary Ton, Amy Fry, John Laskowski, Lindsay Taylor

Community Agreement

• Listen Actively: Try to understand others before being understood.
• Step In, Step Back: Step up and use your voice or Step Back and make space for others.
• Speak from Your Own Lived Experience: Use “I” statements and refrain from telling other people’s stories.
• Invest In Yourself and Invest in Each Other: Honor our shared space and keep time in mind.
• Think Beyond Binaries: Hold multiple perspectives at once.
• Stories Stay, Lessons Go: Confidentiality and personal privacy.
• Repair Harm: Seek space to repair harm when we mess up.

1. Library Assessment updates (5 min.) 

• Spring 2022 Sweeps Week March 21-27.
• Library Service Satisfaction Survey (Tentative Dates: March 21 to April 11)
• FY21 library statistical surveys (ACRL/IPEDS/ARL) local work in progress
• Campus: Unizin campus visit and system-wide Data Warehouse/Business Intelligence Modernization discussions
• Updates from members

2. LibInsight demo and feedback (20 minutes)

• LibInsight/LibInsight Lite trial will be mid-February to mid-March (major data collections: reference/directional, gate count/head count, instruction statistics). The trial might be extended.
• Feedback
• Possible migration scenarios
• Communication plan

3. LAC 2021-2022 committee project (20 minutes)

• Mixed feedback from colleagues
• Next steps

4. Streamlining Library internal grant application processes (10 minutes)  

• Strategic Communications and Marketing Committee grant ($500 maximum, available to full-time Library faculty and staff)
• Research and Publication Committee grant (available to Library faculty, APs and some CS-Professional staff)
• Outreach and Engagement Committee grant (available to full-time Library faculty and staff; up to $500 per event, up to a maximum of $500 per person per fiscal year)

5. Thoughts/Questions/Reflections 

Jen-chien Yu, Kirsten Feist, Erin Kerby, Rebecca Smith, Yali Feng, Ruthann Mowry, Belinda Bolivar, Mary Ton, Amy Fry, John Laskowski, Lindsay Taylor

1. Library Assessment Updates

• Sweeps week is the week after Spring Break (March 21-27)
• Library Service Satisfaction Survey is tentatively scheduled March 21-April 11
  • Waiting to hear back from Student Affairs
  • New campus-wide policy that limits units to surveying 5,000 students/year
  • SARA policies: https://odos.illinois.edu/assessment/research-approval/
• ACRL/IPEDS/ARL submissions are ongoing
• Unizin campus visit and demo upcoming
  • In consideration now that Canvas is implemented
  • Jen will share more information with LAC as it comes available
• 82 platforms now have operational SUSHI stats in Alma Analytics
  • Access pre-built report through Analytics > UIUC Community folders > Amy’s folder

2. LibInsight Demo and Feedback

• Belinda gave a screen share tour of “record data” function for current datasets:
  • Reference
  • Instruction
  • UGL Gate Count
  • SSHEL Gate Count
• Some highlights:
  • Individual as well as unit accounts to LibInsight will be available
  • LibInsight does allow bulk uploading
• Discussion:
  • Data cleaning is needed during transition to ensure consistency and efficiency over multiple forms/datasets
  • Suggestion of a survey to collect feedback on what data is needed and what data will be used for
  • Many changes are happening this summer (UGL close, SSHEL collection move, etc.) so want to delay system transition
    • Ideal timeline is to renew Desk Tracker for a year and also get a limited license of LibInsight for a year to start transition
• Trial currently ends on March 15, but Jen has requested an extension until the end of March (pending)
  • Teaching & Learning Task Force and Reference also are in the process of giving feedback on these forms
  • Questions and thoughts about the transition are welcome; send to Jen

3. LAC 2021-2022 Committee Project

• Discussion of potential alternatives to the open forum in April (which has mixed feedback):
  • May as a possibility for a forum
    • Summer would be too late though: most people are focused on research/next year prep/conferences; also GAs would miss out on opportunity to attend
  • Have a series of Community of Practice (CoP) meetings, invite experts to speak to committee and library community about a dataset
    • Similar to Hub Trainings
  • There is still an interest in learning more about data involved in collection assessment, but not sure if forum is the right learning environment (as opposed to one-on-one)
    • Can be very difficult (for new employees especially) to learn what data is collected, where to find data, and how to read data

4. Streamlining Library internal grant application processes

• Will be discussed in next LAC meeting