March 9, 2015 Meeting of Executive Committee

Time and Location of Meeting

March 9, 20151:30 pm - 3:00 pm 428 Main Library

Agenda Details

Agenda

1.                  1:30-2:00 – Scott Koeneman
 
2.                  Approve Minutes from March 2
 
3.                  Question Time
 
4.                  Agenda items for next meeting with AULs (3/23)
 
5.                  P&T external and internal evaluators 
 
6.                  Appoint Faculty Editors
 
7.                  Appoint Paper Preparers
 
8.                  Mortenson Advisory Committee 

Minutes Details

Attendees

John Wilkin, chair; Kirstin Dougan, vice-chair; JoAnn Jacoby, secretary; Tim Cole, Lori Mestre, Bill Mischo, Lynne Rudasill, Jennifer Teper, Sarah Williams; Visiting- Scott Koeneman; Recording-JoAnn Jacoby

Minutes

1.                  Visit from Scott Koeneman, Library Chief Advancement Officer
 
Scott is meeting with all unit heads to introduce himself, hear about needs and priorities and talk about Advancement strategies.  Scott has been working in advancement on campus for 16 years, in LAS and in Engineering and at campus- level focused on international advancement.  It’s a transitional time in Advancement with Vicky & Roxanne’s retirements and Jamie’s departure.  Interviews for two positions were completed last week.  Half of the salary of all Advancement staff is paid by the campus, it’s a dual appointment.

It’s to our advantage to be collaborative, so setting a strategic goal to raise our visibility with other fundraising professionals on campus, as well as with donors.  The fundraising environment on campus has shifted, gift officers now get credit for money brought in through collaborative gifts.  Communication is key.  Advancement is currently working with unit heads to update all of the unit sheets.  These should tell a story of our impact on students and faculty on campus, as well as the broader scholarly community.

Next campaign will go public in 2017 in conjunction with the sesquicentennial.  The Library is working on developing a campaign strategy focusing first on people, second on facilities.  Overall, one of the goals on campus is to create a more unified campus brand.

Has Saliata had an impact on the Library’s fundraising?  Not significant, but some donors are concerned with various hires, as well as the fact that the campus considered hiring Saliata, or withdrew the offer.

Relationship between DIA and the Foundation?  DIA has been a strong supporter of the Library, with significant gifts.  John is continuing the conversation about long-term gifts and rebuilding personal relations after departures on both sides.  At Duke, the library gets $1 for each ticket sold.  At Ohio State, the library gets a portion of all franchising fees.

Advancement versus development? – Advancement includes communication as well as fund-raising.

Annual giving vs. major gifts.  Jason Quackenbush is in charge of annual gifts, up to $24,999.  He is the most senior annual fund person on campus.  New hires will be in major gifts, involves a lot of travel.
 
2.                  Approve Minutes from March 2
 
Minutes will be approved via email.
 
3.                  Question Time
 
The upcoming Dean retreat on cost-saving and reductions will be a good opportunity for John to talk to other Deans about impacts reductions might have on Library services and collections to their units.

The Library needs to address implications of not having hired the AUL for IT.  John will work with the AULS to revise the Administrative Restructuring document accordingly.

FRC responsibilities for evaluating Directors?  EC agrees that evaluating the Director of Research Data Services and Director of RBML is appropriate.   Mortenson is an independent center covered separately in the bylaws, and will continue to be evaluated outside the FRC process, as per past process. According to campus definitions, the title “Director” is reserved for leadership of a major function, facility or program.  The Library should be judicious in use of that title. EC will discuss the use of Coordinator and Director titles at a future meeting and then request that the Bylaws Committee revise Article 6 sections 2, remove last part of the section dealing with staff directors.

The Specialized Faculty Taskforce was charged to to outline steps and dependencies, but the taskforce has engaged the faculty in a broader discussion in order to share the advice of the faculty with the responsible parties (e.g., the Bylaws Committee, FRC & PT for promotion and review procedures EC on the Distinctions Document) for the next steps.
 
4.                  Agenda items for next meeting with AULs (3/23)
 
Update on CAPT restructuring
 
5.                  P&T external and internal evaluators

Selected evaluators for one candidate, selection of evaluators for remaining candidate defered until next meeting

6.                  Appoint Faculty Editors
 
Editors were chosen.
 
7.                  Appoint Paper Preparers
 
Initial suggestions were made, these will be reviewed again at the next meeting.

 
8.                  Mortenson Advisory Committee

 

Paula Kaufman made a suggestion and EC endorsed this nomination.