March 7, 2016 Meeting of Executive Committee

1.   Approve minutes from February 22
2.   Question Time
3.   Agenda – AULs at 3/14 meeting
4.   Budget Document
5.   Reproduction Fees Schedule-Final Documents
6.   Membership for TF to Create a Promotional Path for APs in the U Library
7.   Classics NSM
8.   Zero Percent Appointments – Library’s process matches Communication 3 and practices elsewhere on campus and any adjustments to Library’s bylaws
9.   Division membership, Library units in Office of Research
10.  Annual Reappointment of University Librarian (without John)

John Wilkin, chair; Kirstin Dougan, vice-chair; Mary Laskowski, secretary, MJ Han, Lori Mestre, Bill Mischo, Nancy O’Brien, Sarah Williams; Recording-Kim Matherly

1.   Approve minutes from February 22
Minutes were approved as amended with a motion by Nancy O’Brien, seconded by Mary Laskowski.

2.   Question Time
Next Wednesday is the Library Update. John will focus on the budget. Dani Postula will talk for a few minutes about LSSC. Let John know if there is anything else that needs to be added to the agenda. He’ll send something out next week.

John met with Vikram Amar, Dean of Law to talk about the Law Library budget. They then met with Faye Jones and Jamelle Sharpe about how the budget will be handled. There will be additional discussions on this topic.

EC discussed some of the questions received that will be addressed at the Faculty meeting on March 9.

3.   Agenda – AULs at 3/14 meeting
Retreat
Leading into the hiring plan
Issues around priorities

4.   Budget Document
John is grateful for all the comments from EC and the AULs. If EC has additional comments, they should be added in the next few days.

Personnel issues were discussed.

As soon as the budget hearing has taken place, the document will be shared on Libnews.

5.   Reproduction Fees Schedule-Final Documents
It was suggested that information about internal funding to cover fees for Library use be posted on the Exhibits page and the RPC page. EC accepts this document.

6.   Membership for TF to Create a Promotional Path for APs in the U Library
Membership was suggested. The discussion will be continued at the next EC meeting.

7.   Classics NSM
This document will be posted for comment on the EC webpage. Only change to date is the addition of Mary Laskowski to the group.

8.   Zero Percent Appointments – Library’s process matches Communication 3 and practices elsewhere on campus and any adjustments to Library’s bylaws
The Bylaws Committee will be asked to address these issues.

9.   Division membership, Library units in Office of Research
These suggestions were accepted and the Divisions will be asked to incorporate the individuals in the units into their membership and make any necessary changes to individual divisional bylaws that determine membership in the division.
 
10.  Annual Reappointment of University Librarian (without John)