March 4, 2020 Meeting of Library Faculty Meeting

AGENDA

University of Illinois at Urbana-Champaign
Library Faculty Meeting Agenda
March 4, 2020
3-4:30 pm
Room 66 Main Library

 

1. Call to Order
2. Standing Items

2.1   Adoption of the agenda
2.2   Approval of the Minutes of the February 4 Faculty Meetings
2.3   Introduction of New Employees (John Wilkin)
2.4   Executive Committee Report and Discussion (15 minutes – David Ward)
2.5   Report of the University Librarian (15 minutes – John Wilkin)

3. Discussion Items
   1 Seibel Center for Design – update on building and activities to-date ( 30 min – Rachel Switzky, Director)
4. Lightning Talks

4.1 Recent collaborative buying trip to India – (Mara Thacker)

4.2 “Analysis of the entire HathiTrust Digital Library collection by Source Institution” – (Tom Teper and Vera Kuipers)

4.3 Update on Employee Onboarding Processes – (Skye Arseneau and Jake MacGregor)

5. New Business
6. Announcements
7. Adjournment

 

 

 

 

 

 

Draft Minutes

University of Illinois at Urbana-Champaign
Library Faculty Meeting Agenda
March 4, 2019
3-4:30 pm
Room 66 Main Library

 

1. Call to Order

Meeting was called to order at 3:02 pm

2. Standing Items

2.1   Adoption of the agenda

Agenda was adopted unanimously.
2.2   Approval of the Minutes of the February 5^th Faculty Meeting

Minutes of the February 5^th Faculty meeting was approved by Lynn Rudasill and seconded by JJ Pionke.
2.3   Introduction of New Employees (John Wilkin)

John introduced Kathryn Heise as the Library’s new Senior Director of Advancement Operations.
2.4   Executive Committee Report and Discussion (15 minutes – David Ward)

The Executive Committee met 3 times since last the Faculty meeting. The committee reviewed and approved multiple job descriptions including a Chief Diversity Officer position and an Immersive Technologies and Learning Librarian position. EC also put out an internal call for candidates for the AUL for Services position and a call for Director of the Scholarly Commons.

The committee is looking into peer mentoring for associate professors looking to move to full professors and pulling together a charge for an Outreach and Engagement Task Force and making appointments to persons to serve on the task force.

 

EC reviewed two funding reports from projects that were awarded innovation funds last summer. And EC met with Chris Prom who is reviewing our process for how to go from assoc. professor to full professor.

EC has two ongoing task forces, the Mentoring and Evaluation Task force which is looking at how mentoring and evaluation are rolled out, and the Pre-tenure Task Force which is exploring options for residency and fellowship programs rather than tenure-track positions.

EC held their regular AUL meeting, updates on building project, and have been given the final report from the Programming Working Group. EC is thinking about how to organize around ongoing issues to keep some of the work from this group ongoing. The annual reviews from the Associate University Librarians have been posted and EC is looking for feedback by March 13^th.

 

Paula Carnes, Literature and Languages and a member of EC, commented that EC approved starting the search for permanently filling the Head of Scholarly Commons.

2.5   Report of the University Librarian (15 minutes – John Wilkin)

 

Dean Wilkin noted that we are gathering coronavirus information from the campus and Skye Arseneau (Library HR), Heather Murphy (Communications) and the Dean will make sure we get regular info about this changing landscape.

 

JJ Pionke, SSHEL, noted that SSHEL is creating a coronavirus libguide that will be out at the end of the week or next week.

 

Dean Wilkin did not provide a budget update as it will be included in a Library-wide update tomorrow. There was an executive summary about budget published in Library Office Notes (LON). The Dean continues to chair the campus budget reform steering committee. Things are going well with the process. The deans all receive a report that tells them what their revenues and costs are. These are drivers for them moving forward. They also have a number called “hold harmless” number. Between the costs and income there is a number that makes up the difference. But that won’t continue going forward. For many the subsidy will decline over time. Some are subsidizing other units. This all means we have a healthier budget environment for the University with clearer inputs.

 

The HathiTrust Digital Library is working to make their commitments more like what we have at Oak St. and non-circulating. We will see some recalibration, recommitment. Tom Teper (on behalf of our Library) has so far committed over 1.5M volumes to the HathiTrust.

 

3. Discussion Items
   1 Rachel Switsky – Seibel Center for Design Director. Presentation on what’s happening with the building and the program.

Rachel Switsky came to the Library to introduce us all to the Seibel Center for Design. In a nutshell, she said the aim of the Center is to: “To practice, model, and teach design thinking, using human centered design to reimagine our campus, community, and collective world.” Using Human Centered Design to reimagine our collective world. Human Centered Design = A balance of observation and empathy.

The Seibel Center for Design reports to Provost and Dean of Engineering. The building is scheduled to be open October 16^, 2020. Last summer the Center had 20 summer interns. There have been 350 applicants for this coming summer and they will be accepting 30 applicants.

JJ Pionke, SSHEL, asked how they are taking accessibility and disability issues into account given the wide open spaces in the building?

Rachel commented that quiet spaces under the ramp are going to be nice places for people looking for less open space environment. There will also be collaboration studio spaces on the ground floor.

4. Lightning Talks

Mara Thacker = “Why three heads are better than one” 15 days. 5 cities.

Marya shared with us how she participated in two keynotes at two separate conferences, and purchased116 books and zines plus 4 DVDs in a whirlwind two week trip to India.

Tom Teper and Vera Kuipers = Analysis of the entire HathiTrust Digital Library collection by Source Institution

Tom and Vera were looking for results on what from the HathiTrust has been used over the years. Looking specifically at visualizations in Tableau.

Jake MacGregor and Skye – Improvements on HR Onboarding Processes

5. New Business
6. Announcements
7. Adjournment

Meeting was adjourned at 4:40pm