March 2, 2015 Meeting of Executive Committee

Time and Location of Meeting

March 2, 20151:30 pm - 3:00 pm 428 Main Library

Agenda Details


  1. Approve Minutes from February 23
  2. Question Time
  3. Privacy Policy Working Group Report

Minutes Details


John Wilkin, chair; Kirstin Dougan, vice-chair; JoAnn Jacoby, secretary; Tim Cole, Lori Mestre, Bill Mischo, Lynne Rudasill, Jennifer Teper, Sarah Williams; Recording-JoAnn Jacoby


1.                  Approve Minutes from February 23
Minutes were approved with a motion by Kirstin Dougan, seconded by Sarah Williams.
2.                  Question Time
Dean Wilkin reported on the ARL Board Meeting last week. It was a productive meeting, ARL will be moving forward on the systems of action outline in the Strategic Thinking and Design report.

We will add the EC Office Hours to the staff calendar and John will follow up with the AULs to suggest that they add theirs as well.

The campus Humanities Working Group report speaks well of the Library. The current Master Plan for the Library addresses many of the needs articulated in the report.

EC discussed the solicitation for interest from faculty to cover some or all of the responsibilities in the faculty positions in the hiring plan. We will provide the overview of responsibilities section of the position request. The assignments may be temporary or permanent, following the relevant policies and procedures in place for making such appointments.
3.                  Privacy Policy Working Group Report

The University Library Privacy Policy brings together interrelated policies that were scattered throughout numerous specific policies. Minor edits were suggested, including re-arranging the order of the sections and relabeling sections (e.g., change “University Library Tracking of Private Information” to something like “Use of Local Online Resources.” EC also suggested a provision to insure regular follow-up on adherence to the IT retention/purging policies and documenting and managing access to servers. Reference to the LibGuide will be removed. Lynne will take this to AC with EC edits and work with them to charge the implementation group.
4.                  Search Committee Appointments


Suggestions were made for committee members.