March 16, 2015 Meeting of Administrative Council

1.  Student wage allocation (updates)

2.  AP Evaluation (final approval of document)

3.  Privacy Policy Report

4.  ID card for services (sent by Kim)

5.  New Business

John Wilkin, chair; Melody Allison, Susan Avery, Tom Habing, Joanne Kaczmarek, Greg Knott, Lisa Romero, Lynne Rudasill (phone), Mary Schlembach, Jeff Schrader, Tom Teper, Sandy Wolf

1.  Student wage allocation (updates)

This will be based on the budget. Greg and Sue will have more to report once we have a budget.

2.  AP Evaluation (final approval of document)

It was suggested that it be made clear that anyone a person serves is a customer. The review period will be based on the calendar year. The new evaluations will go into effect this year and will be due May 1. Thereafter, they will be due April 1.

The document was approved with a motion by Susan Avery, seconded by Lynne Rudasill. Tom will work with Cindy Kelly to get the new form out.

3.  Patron privacy policy

EC and AC have reviewed the document and suggested changes. The task force has made the recommended changes. The task force would like to have four people charged to implement the policy and keep it updated. Tom Habing, Lisa Hinchliffe, Lynne Rudasill, and Sue Searing (as the AUL for User Services) will make up the implementation team. John asked Lynne to take a first pass at a charge and send it to him.

The document was accepted with a motion by Lynne Rudasill, seconded by Melody Allison.

4.  ID card for services (sent by Kim)

AC discussed who is eligible for a courtesy card. Visitors, who are sponsored by a faculty member, may obtain a UIN from CITES and therefore be able to obtain an i-card and check out books from the Library.

It was decided that it would be helpful to have this information on the ID-card policy. The policy will say that visiting faculty should check with their home department to see if they are eligible for an i-card.

This document was accepted with a motion from Lynne Rudasill, seconded by Susan Avery.

5.  New business

John would like to add “review of student data” to the next agenda.