March 14, 2019 Meeting of Library Strategic Planning Team

1. Welcome
2. Approve minutes 2/28/19 and 3/7/19
3. LSPT updates (office hours, templates, etc.)
4. University Library, Mission and Principles – review, consideration of values, affirmation
5. AUL visit (9-:9:30am)
   • AUL Prompt: SOAR: Aspirations – What is our preferred future? What do we care deeply about? Considering our strengths and opportunities, please discuss your most compelling aspiration/hope for the Library.
6. Library-wide issues/themes (new): ClimateQUAL Implementation Team: Final Report
7. Division updates and questions
8. Report work: staying connected, keeping moving – ideas

Next meeting: Thu 4/18/2019 12:00-1:00 pm – Library – Main 323c 

Homework: Work on your division reports and communicate office hours to your division 

Thursday, 3/14/2019, 8:30-10:00 am – UGL 142 (Mortenson Center, conference room to the left as you walk into the room) 

Clara Chu, Co-Chair ; Merinda Hensley, Co-Chair; Jim Hahn (Central Public Service); Joanne S. Kaczmarek (Special Collections); Erin E. Kerby (Life Sciences); William H. Mischo (Physical Science and Engineering Libraries) – absent; JJ Pionke (Social Science); Matthew J. Roberts II (Arts and Humanities); William A. Schlaack (Technical Services); Mara Thacker (Area Studies); Tracy M. Tolliver (Staff and Auxiliary Services); Jen-chien Yu (Assessment, Ex-Officio)

Visitors: Cherie’ Weible, Heidi Imker, Tom Teper, and Chris Proms (AULs)

Minutes: Wendy Wolter

• Welcome and Two goals for today’s meeting:
  • The AUL’s will be brought into the conversation today for thoughts and ideas.
  • We will consider affirming the current mission and principles.
• Approve minutes: Clara requested a motion to approve the minutes from the 2/28/19 and 3/7/19 meetings. JJ approved the motion, and Jim seconded the motion.  Minutes unanimously approved.
• LSPT updates:
  • The first session for open office hours held were successful with two visitors.
  • One attendee voiced concern that there be discussion of diversity and inclusion during the strategic planning process. Another attendee discussed IT projects across campus and how they fit within our criteria.
  • Representatives should share with their division members and a note will be sent to LIBNEWS soon. There will be three more office hours sessions:
    • Tue 3/26/2019 4:00-5:00 pm – Library – Main – 308
    • Thu 3/28/2019 1:00-2:00 pm – Library – Main – 308
    • Tue 4/2/2019 10:00-11:00 am – Library – Main – 308
  • There are now four templates to choose from for final division reports located in Box > Library Strategic Planning – Logistics > Strategic Planning Division Report Templates.
• University Library, Mission and Principles – review, consideration of values, affirmation
  • Should the mission statement have a statement about diversity added? What does it mean for the library if language is added regarding diversity, equity and inclusion and there is not adequate implementation? The group will come back to this discussion.
  • Brief discussion of changing current “principles” to “values”. The UGL has a current Vision, Mission, and Core Values
• The importance of implementation and accountability for the new strategic plan.
• AUL discussion
  • Prompt: SOAR: Aspirations – What is our preferred future? What do we care deeply about? Considering our strengths and opportunities, please discuss your most compelling aspiration/hope for the Library.
    • Introduction: AULs are always available for strategic planning discussion
    • Our goal is to help the campus excel, acknowledgement of realignment of our current plan with Campus Strategic Plan, and to take shared pride in our work
    • Think about how we communicate the Library’s goals to the campus, constructing a revised strategic plan that aligns with the new Campus Strategic Plan is one way to do that
    • Avoid the kitchen sink in the document, we don’t need to be minutely specific regarding all the activities where the Library is engaged
    • AULs met and decided to share current areas where the Library is working that fit under the umbrella of the Campus Strategic Plan. Our role is to be part of the entire organization of UIUC.

1. Goal number one – Scholarship, Discovery, and Innovation: The Library is well placed to fit into campus goals regarding diversity, we should build on that strength. Our faculty development and support is a role model for the campus. The Library is very good at this, we are a campus leader. Continue to cultivate good connections with campus, NCSA, DPI, etc. Center the Library Building Project around the digital infrastructure that is a big part of the campus infrastructure. Strengthen services and look for ways to develop these services. Support the infrastructure to assist campus. Always improve on the structures that we have.
2. Goal number two – Transformative Learning Experiences: Look at the Campus Strategic Plan, the Library is very engaged with campus. We have synergy with CITL, teaching with the Media Commons, Engineering, and the Business school. Also, Jen’s work on assessment is strategic and we can draw upon her expertise. The UGL does an amazing job with the Writing Center engagement and experience. Look for integration with classes, paid or unpaid internships, assistantships with the iSchool. We have issues with feeding the pipeline of new librarians. We need to incorporate undergrads to feed the pipeline of the master’s program. Internships could assist with digital projects.  There are lots of opportunities for undergraduate research to build on.
3. Goal number three – Societal Impact: We are already doing so much of this e.g., IAS, RBML, digital preservation work. Embrace what we are already doing.  ILL/DD, the Mortenson Center’s international work.  Leverage our strengths and tie into the facilities program. The Library is very data driven., we are fairly strong, but there is always room for improvement. Our collections data is excellent and we need to be accountable and share information to increase transparency regarding budgets. There is coordinated collections work with the BTAA and we are well-placed to work with CARLI. We have multi-year budgets, forecasting, and planning. Also consider campus community partnerships e.g., software carpentry. Idea: How do we share all of the cool things we are doing with campus, the state, and the world?  We have to be better about getting it out there. Perhaps a visualization?Implementation: Ask people to reflect and think about how they fit into the plan, and use the plan to implement. Unit goals will be very helpful. Also, the plan is so detailed, it may be hard for folks to see where they fit in the plan. Perhaps think more about broad terms rather than so detailed. Be forward-thinking, try not to get lost in the details. For consideration: Examine  all of our assets, then think about how we can extend and expand on what we are already doing.
4. Goal number four – Resources and Strategic Development:  Be sure to steward current resources with and emphasis on how we are data driven – gather better data – be more open with data – be more accountable – communicate better – transparency – make evidenced-based decisions. We have been working on collection development with Big10. We now have a multi-year budget. Search for efficiencies on campus so we don’t replicate.

• Library-wide issues/themes (new resource): ClimateQUAL Implementation Team: Final Report
• Division updates and questions
• Report work: staying connected, keeping moving – ideas

Adjourned 10:01am

Next meeting: Thu 4/18/2019 12:00-1:00 pm – Library – Main 323c — Continue with affirmation of Mission and Principles

Homework: Work on your division reports and communicate office hours to your division