March 11, 2020 Meeting of Life Sciences

Time and Location of Meeting

March 11, 202010:30 am - 12:00 pm 206 Funk ACES

Agenda Details

Expected/Invited Attendees

Susan Braxton, Prairie Research Institute Librarian

Peg Burnette, Medical and Biomedicine Librarian; PSED Liaison

Erik Chapman, Staff Liaison

Erin Kerby, Veterinary Medicine Librarian

Lucy Moynihan, Staff Liaison

Ryan Rafferty, Regional Health Sciences Librarian, UIC LHS

Janis Shearer, Public Services & Engagement Librarian

Mara Thacker, Global Popular Culture Librarian; South Asian Studies Librarian; ASD Liaison

Kelli Trei, Biosciences Librarian

Sarah Williams, Head, Funk Library

Agenda

  1. Approval of February minutes (taken by Sarah)
  2. ALMA updates, concerns (all)
  3. Update on office building project (Sarah)
  4. Collection Statements (Janis)
  5. Committee assignments and reports – AC, CDC, others
  6. Round Table
  7. Adjourn

Minutes Details

Attendees

Susan Braxton, Prairie Research Institute Librarian

Peg Burnette, Medical and Biomedicine Librarian; PSED Liaison

Erin Kerby, Veterinary Medicine Librarian

Ryan Rafferty, Regional Health Sciences Librarian, UIC LHS

Janis Shearer, Public Services & Engagement Librarian

Kelli Trei, Biosciences Librarian

Sarah Williams, Head, Funk Library

Minutes

  1. Approval of February minutes (taken by Sarah)
    • Approved
  1. ALMA updates, concerns (all)
    • LSD is in decent shape and in a good position
    • There is a problem between the reserve item and the course, the course list needs to be rebuilt
    • The cutover may be before May 24 – we’re waiting for confirmation
    • Voyager data will be available after the cutover
  1. Update on office building project (Sarah)
    • Progress is being made and there are no known delays.
    • Sarah had a discussion with Wendy Wolter, Administrative Aide, regarding ordering furniture. We will spend money wisely on new furniture, it will not come from surplus. Furniture includes a desk, a task chair, 2 side chairs, file cabinets. Wendy & Sarah will meet again after spring break.
  1. Collection Statements (Janis)
    • We have agreed to meet and discuss this topic further after Mike Dickinson (Planning, Landscape Architecture, and Agriculture Librarian) begins his role (after May 16). Until then, read through the outline and think about what would work for you. Janis will continue drafting a statement for the ACDC based on the provided outline, University Archives and/or outside special collections.
  1. Committee assignments and reports – AC, CDC, others
    • Assessment Committee (Kelli) – no meeting since last LSD meeting
    • Reference Management Team (Kelli) – little comments, LibCal kinks are being corrected, GA dates are not set yet, waiting for dates from the School of Information Sciences
    • Collection Development Committee (Sarah) – met once since last LSD meeting, collection budget for next fiscal year was discussed, collection funds should receive funds to cover inflation, the library’s new Senior Director of Advancement Operations, Kathryn Risor-Heise, is hoping to run reports on accumulating endowment funds in the future to find out ways to help support donors. Susan shared that there is a list of turn-aways with the top two as Chronobiology (medical) & Critical reviews in Plant Sciences (a biology item Kelli feels she can add)
    • Organizational Development & Training Committee (Susan) – Working on best practices for use of streaming technology in 106 Main
    • Library Committee of Academic Professionals (Susan) – Two things 1) Working to formalize the role of the committee to improve consistency in the search process for academic professionals, will meet with Dean Wilkin today to discuss a structure that includes 1-2 reps meeting with every AP candidate and 2) Survey of how APs are using their investigation time
    • Library Assessment Committee (Peg) – the 2020 “Assess and Connect” Library Assessment Forum’s first part will be tomorrow, March 12 from 11am-12pm with Kristen (Allen) Wilson (Illinois Distributed Museum Coordinator) and Jess Hagman (Social Sciences Research Librarian). Second part will be April 16 with Beth Hoag (Student Affairs) and Julia Panke Makela (The Career Center)
    • Research and Publications Committee (Peg) – there is a panel discussion on writing revisions planned for later this semester
    • Search Committees
      • Head, Scholarly Commons – Susan has been appointed to search committee with Kyle Rimkus as chair
      • Student Success Librarian – Sarah has been appointed to search committee with Mara Thacker as chair
  1. Round Table
    • Ryan – University Librarian Mary Case is retiring this summer, a search for her replacement began in fall 2019, an offer has been extended to Nancy Alee from the University of Michigan. The hope is that Nancy can be on campus by May 2020. With regards to collections, there will be a fair number of cancelations this year and expect that next year will be rough.
    • Peg – Research & public data was this past week
    • Kelli – Please let Donna Hoffman, BHRSC Administrative Assistant, know what the airline gives you in return if you cancel a flight. BHL conference will be online. Gift mugs have been ordered from Norris for the April panelists
    • Sarah – We are still moving forward with plans for the panel presentation, it will be April 15 starting at 2:30 p.m. The theme is Solving the World’s Challenges: Exploring the Intersection of Agriculture and Health, an email about it went out yesterday in LibNews. We are still moving forward on hiring graduate assistants and need to fill 4 of 5 GA positions, Samantha (Sammi) Lindgren has been hired & will be the ½ time GA. Still looking to fill ¼ positions and two interviews are already scheduled.
  2. Erin – Waiting for an update about the accreditation schedule for the Vet School, it should be end of April and Erin will give a presentation.
  3. Adjourn