June 7, 2016 Meeting of Executive Committee

1.   Approve minutes from May 23
2.   Question Time
3.   Agenda – AULs at June 13
a.   Strategic framework – what we’ve learned from the retreat, what was identified as priorities, what changes need to be made in each AULs’s areas.
4.   Data Services Committee name change request
5.   RBML Interim Head applications
6.   Innovation Fund – additional funds – (Jemma Ku, Jon Gunderson, William Weathers)
7.   Marketing and Communications Strategy Working Group – any comments
8.   Residency Program – feedback
9.   Humanities and Interdisciplinary Scholars’ Collaboratory Strategy and Planning Group
10.  ClimateQual membership nominations
11.  Committee Assignments

John Wilkin, chair; Kirstin Dougan, vice-chair; Mary Laskowski, secretary; Lori Mestre, Bill Mischo (by phone), Nancy O’Brien, Lynne Rudasill, Sarah Williams

1.   Approve minutes from May 23
Changes will be made to the minutes and they will be approved at the next EC meeting.

2.   Question Time
RLF fellowship program – As part of the program, fellows will be shadowing directors/deans. Brian Keith from the University of Florida will be shadowing John on August 29 and 30 and will be meeting with others in the Library. In addition he will attend an EC meeting and a Cabinet meeting.

We’ve had a call for representatives for academic searches and Inclusive Illinois. EC would like Cindy Ingold and Heather Murphy to remain our representatives on Inclusive Illinois. An EEO chair and vice-chair were recommended.

Personnel issues were discussed.

Valerie Hotchkiss is retiring July 29.

John received approval from the provost to proceed with a permanent Head of RBML search and a search for a web manager. Tom Teper will recommend search committees.

The President’s email has caused a lot of concern. John will send out an email letting Library personnel know nothing has changed.

3.   Agenda – AULs at June 13
a.   Strategic framework – what we’ve learned from the retreat, what was identified as priorities, what changes need to be made in each AULs’s areas.

4.   Data Services Committee name change request
EC approved changing the Data Services Committee name to Data Discovery and Support Committee, with a motion from Nancy O’Brien, seconded by Mary Laskowski.

5.   RBML Interim Head applications
EC discussed the applications, will meet with each candidate (without John) and make a recommendation to John.

6.   Innovation Fund – additional funds – (Jemma Ku, Jon Gunderson, William Weathers)
EC approved the request.

Marketing and Communications Strategy Working Group – any comments
Based on the feedback received, the following sentence will be added to the first paragraph of the charge: “We seek to communicate the impact of librarians’ research on services and scholarship to campus and community as well as external funders.” Two groups will be added to item 1: International and Area Studies Teaching and Engagement Committee and the Reference Management Team. Membership was suggested and individuals will be contacted to serve.

8.   Residency Program – feedback
This program will focus on visiting faculty only. The primary goal of the program will be to fulfil a specialty need, with the secondary goal being diversity. Beth Woodard, as head of Staff Development and Training, will be consulted about the best way to move the program forward. Kirstin will draft a charge for a steering committee or group. An email for a call for volunteers for a steering committee or group will be sent out once the charge is complete.

9.   Humanities and Interdisciplinary Scholars’ Collaboratory Strategy and Planning Group
There was some confusion around how this group’s work would be different than the work being done in the Scholarly Commons. JoAnn Jacoby and Beth Namachchivaya will be invited to an EC meeting to discuss this further.
 
10.  ClimateQual membership nominations
Membership was suggested.

11.  Committee Assignments
This was deferred to another meeting.