June 3, 2013 Meeting of Executive Committee

1. Approve minutes from May 20
2. Question Time
3. Replacement for a member on PTAC
4. Hiring Plan
   1. Letter from Provost
   2. International Reference Librarian
   3. Request to make a visiting position permanent
5. Candidate and PRC Expectations document
6. Honorary Degree Nominations

Paula Kaufman, chair; Chris Prom, vice-chair, Sarah Shreeves, secretary and recording; Mary Laskowski, Nancy O’Brien, Carissa Phillips, John Wagstaff, David Ward; Guest: Beth Sandore

1. Beth Sandore met with EC to discuss a job description for a potential spousal hire.
2. Approve minutes from May 20

   Approved as amended, with a motion by Chris Prom, seconded by Mary Laskowski

3. Question Time

   Paula clarified that any position that hasn’t been filled, even if approved on the previous hiring plan, should be resubmitted for the June hiring plan.

   A personnel issue was discussed.

   Any updates on Illinois History and Lincoln New Service Model? The group asked for a week extension, and the report is expected shortly.

   Do we want committees to develop briefing documents for the new University Librarian? Paula encouraged EC to think about what we should prepare for the new UL before he or she gets here. It was suggested that a reading list or suggested groups to meet with quickly might be helpful. EC will discuss at their next meeting.

   There was some discussion about next steps with the History Librarian and Interim Head of HPNL position as the recent search was not successful. The Library is committed to hiring a full time History Librarian. When EC next meets with the AULs, the topic will be how to fill these roles.

4. Replacement for JoAnn Jacoby on PTAC (sabbatical 8/16/13-5/15/14), term expires 12/2013.

   Suggestions were made for possible replacements for JoAnn Jacoby on PTAC.

5. Hiring Plan – Due June 28th

   EC discussed the letter from the Provost, which asked colleges to identify their optimal number of faculty given a variety of needs. EC noted that the Library needs to continue traditional services but that it is very difficult to anticipate what campus needs will be. Paula has a meeting with Provost on June 17th and plans to talk to the Provost about this issue.

   EC will brainstorm areas where more faculty may be needed at their next meeting.

   EC received two inquiries about positions (one to start the hiring process for an approved position, and one request to make a visiting position permanent). In both cases, EC asked that the positions be resubmitted to the hiring plan.

6. Candidate and PRC Expectations document

   EC reviewed the document and made suggestions. Lynne and Carissa will edit and share back with EC.

7. Honorary Degree Nominations

   EC is not putting a name forward at this time, but will consider names if there is interest.