June 24, 2021 Meeting of Library Staff Support Committee

Time and Location of Meeting

June 24, 2021

Agenda Details

Agenda

  1. Approve May Minutes
  2. Liaison & Committee Reports
  • LSSC elections – Survey link via WebTools
    1. Web update for election process?
    2. Are 50% Civil Service Employees eligible serve?
  1. Bylaws review:
    1. Update in light of CSP & CSE distinctions – admin liaison role clarity? Ex officio?
    2. Update employee status specification, percentage of time?
    3. Update Law and Social Sciences Division to improve representation?
  2. Phase 5, Illinois reopening plans – discussion
    1. Preference on meeting format, virtual, in person tbd?
  3. Conference CSE support
    1. Conference awardees from last year for virtual ALA June 23-29th
      1. Michelle Self-Ballard & Jenifer Vargo Hauser
      2. Reach out about brown bag options
    2. Working group volunteers to help with drafting budget document
  • Other questions/topics
    1. Drop-in hours for LSSC
      1. Schedule
      2. Volunteers
    2. S.S.C. Comment Form
      1. Updates on communications
    3. C. meeting (last attended was 05-24-21)
      1. DEIA task force draft – call for volunteers via LibNews
      2. Plans/ideas for Monday, June 28, 2021, 2pm
        1. Shared topics for EC:
          1. Questions? Agenda topics?
        2. Susan Breakenridge – open to meeting with LSSC
        3. LCAP and Skye Arseneau – open to meeting with LSSC to answer any questions following up the memorandum document LCAP drafted and shared
        4. other

Minutes Details

Attendees

Kim Hutcherson (Administration)
Jan Adamczyk (Area Studies)
Kristen Blankenship (Central Public Services)
Michelle Self-Ballard (Central Public Services)
Jessica Sommers (Law)
Erik Chapman (Life Sciences)
Julia Cross (Residential Hall Libraries)
Tony Hynes (Special Collections)

Minutes

Minutes for June 24, 2021 meeting

Approve May Minutes: Approved with minimal corrections.

 

Liaison Reports and Updates:

 

Administration: No updates

Administrative Council:  Did not meet.

Area Studies:  Guest:  Chris Prom for Q and A about Digital Services and return to work planning, including opening to the public.  Return to work planning and opening to the public has been discussed recently from Campus Emails and Library Admin Emails. Digitalization Projects and funding – possibility to hire to help with Special Collections digitize material. A while ago there was a database that listed Faculty skills that is not used anymore. John Laskowski is looking into this, as there was discussion on reviving this on the library webpage.

Arts & Humanities:  Dan Tracy gave a presentation about what Scholarly Communications and Publishing does, who is in the dept., and what each person does.  Next, they discussed end of the year funds for buying and are preparing a list for Tom Teper.  Paula Carns’ term as Division Coordinator is ending in August, and it now looks like Kirsten Johnson will be stepping into that role.  No one has yet been named to take on the Collection Development Committee Rep role as Matt Roberts term is also ending.  David Morris has taken a new position in St. Louis, and his term as Classics Librarian is ending effectively in late July.  Paula is asking for a full-time, tenured Librarian for that position.  And the division will not be meeting in July.

Other News:  No news from ODTAC (Organization Development and Training Advisory Committee) and they do not meet again until Sept. 1

Outreach and Engagement Committee are close to announcing availability of grants for the coming year, and the announcement for nominations for the Outstanding Public Engagement Award was made recently.

Central Public Services: Did not meet.

Central Access Service: Switching locker process.  Per Phase 5 plans: Effective 6/28/21, the Main Library pickup location will shift from the Marshall Gallery Locker system to the Main Circulation desk, which will be open 10 am to 5 pm, Monday to Friday

UGL:  Working on re-open plans for next week, upper level only.  Undergraduate Library is open for pick up requests. 

Law:  No updates.

Life Sciences:  Discussed return to work plans and what it will look like without WSA’s.

ACES:  Open two days a week for 2-4 hours for patron pick up/drop off.  Open fully for Fall semester.

Physical Sciences:   

Grainger: Sheila McGowan is departing Grainger at the end of June and Joseph Hall-Ingram will be taking over her duties as staff supervisor. While most staff at Grainger, Math, and Chemistry have been working on-site for several months, in July, we’ll be shifting to schedules that include more on-site time than remote time. Starting June 28, Grainger will no longer require seat reservations. Summer hours will remain 11 AM – 9 PM M-Th, 11 — 5 PM Friday, Closed Saturday, 3 – 9 PM Sunday.

Math:  Starting July 6, the Mathematics Library will open by appointment only, 1:0 0pm-5:00 pm, Monday-Thursday.

Res Hall:  Budget being approved which will include collections budget for the Res Hall Libraries.  Also, will receive a small budget for student clerk’s.  Limited hours during the summer, Fall Open M-F 12-6:30 both locations.

Special Collections: Discussed building project.  Haven’t signed contract with architect.  A group is being formed for a grand opening of exhibit of new building.  Working on re-open plans for Fall.  Summer will remain as is.

Technical Services:  Did not meet. HathiTrust ETAS service was turned off on June 13th.

Agenda Items Discussed:        

  • Election
    • Post-election – will add to future agenda.
    • 50% Civil Service are allowed to serve, will add to the Bylaws
  • Bylaws review:
    • Update in light of CSP & CSE distinctions – admin ex-officio
    • Update employee status specification, percentage of time
    • Update Law and Social Sciences Division to improve representation time
      • Erik will send committee a draft and then if approved, will end out to staff members.
    • Phase 5, Illinois reopening plans – discussion
      • Continue meeting via Zoom. Meet in person Spring 2022
    • Conference CSE support
      • Conference awardees from last year for virtual ALA June 23-29th
      • Michelle Self-Ballard & Jenifer Vargo Hauser
      • Add to July agenda for Brown Bag options
      • Working group volunteers to help with drafting budget document
        • Think it over and get back to Erik or Rachael
      • Other questions/topics
        • Add to July agenda – Drop-in hours for LSSC
        • Add to July agenda L.S.S.C. Comment Form
        • C. meeting (last attended was 05-24-21)
          • DEIA task force draft – call for volunteers via LibNews – approved by EC
          • LSSC approves without additions or corrections
          • Plans/ideas for Monday, June 28, 2021, 2 pm
            • LSSC email Erik before 5 on 6/24 with any agenda items for EC
          • Schedule meeting with Susan Breakenridge in the Fall
          • LCAP and Skye Arseneau – open to meeting with LSSC to answer any questions following up the memorandum document LCAP drafted and shared
            • Erik will follow up
          • Library CCFD Committee is seeking more civil service volunteers to serve on CCFD Committee.
            • Deadline has already passed for this year
            • Something to consider for next year

 

Next LSSC Zoom Meeting: July 22 2021