June 22, 2015 Meeting of Executive Committee

1.                  1:30-2:30 AULs
a.      Reductions in each area – Beth, Sue, Tom
b.      Final hiring plan ranking – Beth, Sue, Tom
c.       Research update – Beth
d.      Head, Scholarly Commons – Beth
e.       User Services Update – Sue
f.       Division Coordinator Grad Hourlies – Sue
g.      Collections and Technical Services Update – Tom
 
2.                  Approve Minutes from June 8
 
3.                  Question Time
 
4.                  Innovation Fund Applications
 
5.                  Report at the June 23 Faculty meeting
 
6.                  Job description
 
7.                  Committee Assignments 
 
8.                  Distinctions in Expectations and Responsibilities between Senior Library Specialist, Library Operations Associate, Academic Professional, and Library Faculty Positions

6/12/15 – approved Rare Book Conservator position description

John Wilkin, chair; JoAnn Jacoby, secretary; Tim Cole, Lori Mestre, Bill Mischo, Lynne Rudasill, Sarah Williams; Visitors – Beth Namachchivaya, Sue Searing, Tom Teper

1.                  1:30-2:30 AULs

a.      Reductions in each area – Beth, Sue, Tom

The AULs discussed what reductions would mean in each of their areas.

In the last Council of Deans meeting, there was a sense that campus was moving towards more certainty, regarding the budget reductions. However, whatever the campus does, will be preliminary in light of information that will come later from the campus and the state.

b.      Final hiring plan ranking – Beth, Sue, Tom
EC discussed the final hiring plan ranking with the AULs.
 
c.       Head, Scholarly Commons – Beth
Beth suggested two options for arriving at an appointment for head; an internal search or through reassignment. The group discussed the merits of each suggestion. John and Beth will continue the discussion.
 
d.      Division Coordinator Grad Hourlies – Sue
At the last Administrative Council meeting, the Division Coordinators (DC) discussed their use of the grad hourly that is assigned as part of their compensation for serving as DC. Some of the hourlies are assigned to the division, some are converted to student hourlies, some are used to fill desk hours to keep a library open for extended hours and at least one doesn’t use the allocation at all.

EC will continue to discuss.
 
2.                  Approve Minutes from June 8
Approval of minutes were deferred to the next meeting.
 
3.                  Innovation Fund Applications
Deferred to another meeting.
 
4.                  Report at the June 23 Faculty meeting
Bill will work with John on the different subjects each will cover.
 
5.                  Job description (Archives Reference & Accessioning Specialist)
The description was accepted with a motion from Bill Mischo, seconded by JoAnn Jacoby.

6.                  Committee Assignments 
Deferred to another meeting.

7.                  Distinctions in Expectations and Responsibilities between Senior Library Specialist, Library Operations Associate, Academic Professional, and Library Faculty Positions

Deferred to another meeting.

6/12/15 – approved Rare Book Conservator position description