June 13, 2016 Meeting of Executive Committee

1.   2:00-2:30 – AULs
a.   Strategic framework – what we’ve learned from the retreat, what was identified as priorities, what changes need to be made in each AULs’s areas.
2.   Approve minutes from May 23 and June 7
3.   Question Time
4.   Faculty as a whole meeting
5.   L-CAP representative on AC
6.   Agenda – AULs at July 11 meeting
a.   Personnel issue
7.   PRC for Faculty member– Classics and RIS Librarian
8.   Committee Assignments

John Wilkin, chair; Kirstin Dougan, vice-chair; Mary Laskowski, secretary; MJ Han, Lori Mestre, Bill Mischo, Nancy O’Brien, Lynne Rudasill, Sarah Williams; Visiting-Beth Namachchivaya, Tom Teper; Recording-Kim Matherly

1.   2:00-2:30 – AULs
a.   Strategic framework – what we’ve learned from the retreat, what was identified as priorities, what changes need to be made in each AULs’s areas.
Beth Namachchivaya and Tom Teper presented information on next steps and conclusions assembled by the AULs for the Framework for Strategic Action. Each of the AULs will brief EC on issues specific to their portfolios at future meetings. During this EC meeting, they covered overarching issues (e.g., Communication) and discussed ways the work underway is already beginning to address these priorities. In collaboration with EC, they will include more detailed updates in upcoming issues of LON and LIBNEWS.

2.   Approve minutes from May 23 and June 7
May 23 minutes accepted with corrections by a motion from Kirstin Dougan, seconded by Lynne Rudasill.

June 7 minutes accepted with corrections by a motion from Nancy O’Brien, seconded by Lori Mestre.

3.   Question Time
EC discussed additional members for the Marketing and Communication Strategy Group.

4^th floor – Some of the offices are assigned to faculty who are no longer active. Jeff is working to bring the spaces under the direct management of the Library. A couple of offices, 450K and 450L have been set aside as hoteling space that are shareable and can be scheduled through Outlook. This gives faculty a quiet space that allows for some privacy. Jeff will be publicizing these available spaces.

A personnel issue was discussed. (Pat Allen is planning to step down as head on August 16. In 2017, Pat will go to 51% and will retire by August 15, 2018. A call will be going out to request applications for the interim head position.)

Search committees: a committee was suggested for the Head of RBML position.

Kirstin reminded the committee that the final deadline for AUL annual review comment has passed. She will be sending out the comments and asking members to work together to develop a recommendation for John.

Nancy reminded the committee that she is supposed to be working on an emeritus benefits document with two other faculty. She does not think the other faculty have been invited so asks that they be invited and that the deadline for this document be extended until mid-August.

Mary Laskowski volunteered to work on an announcement/template for interim positions.

4.   Faculty as a whole meeting
At the first faculty meeting, the EC vice-chair will give an overview of EC, AC and faculty governance for those new to the Library.
 
5.   L-CAP representative on AC
This will require a bylaws change. Lynne and Mary are already working on a document to send to the Bylaws Committee about changes that need to be made and they will add this to the request.

6.   Agenda – AULs at July 11 meeting
a.   Personnel issue 
b.   Strategic planning
 
7.  PRC for a faculty member
Names were suggested.

8.  Committee assignment

This was deferred until the next meeting.