July 9, 2018 Meeting of Executive Committee

Time and Location of Meeting

July 9, 2018

Minutes Details


John Wilkin, chair; Nancy O’Brien vice-chair, Kirstin Dougan, Harriett Green, MJ Han, Heidi Imker, Ellen Swain, David Ward, Recording-Kim Matherly


  1. Approve minutes June 11

Minutes were approved – Nancy O’Brien, Harriett Green

  1. Question Time

A personnel issue was discussed.

A committee assignment was discussed.

  1. Agenda for AULs at EC 7/23
    1. Library Building Project update
    2. Discuss call for AULs
    3. Acquisitions head; upcoming vacancies
  1. Membership terms

Members were suggested.

  1. AUL appointment process

EC discussed the process.

  1. Faculty appointment

EC discussed.

  1. Updated version of the Library Diversity Statement

The submitted version was approved with a motion from Kirstin Dougan, seconded by Heidi Imker.

  1. Committee terms

Each appointed committee will have an addition to the composition stating that “Typically there is a two consecutive term limit.”

  1. SFI Report

EC discussed the report.

  1. External Reviewers

EC discussed the qualifications of external reviewers. It is imperative that Divisions insure that the reviewers are of sufficient rank to serve as letter writers.

  1. Position request

The request was approved.

6/12/18 – Approved search committee membership for Advancement Stewardship position

6/14/18 – Approved job description for High Density Storage Facility Coordinator position

6/18/18 – Approved search waiver, visiting Metadata Services position for IDHH

6/20/18 – Approved job description for IT specialist

6/28/18 – Approved retention